Executive Operations Coordinator

Company Overview

ADMA Biologics is a biopharmaceutical company relentlessly committed to creating superior products for immunodeficient patients at risk for infection. It is our devotion to this underserved population that fuels us and our hands‑on approach to production and development that sets us apart. If you are looking for a dynamic, innovative, growing company in the biopharmaceutical industry that is committed to excellence and integrity, then consider ADMA Biologics.

We currently have an exciting opportunity available for an Executive Operations Coordinator in Boca Raton, FL.

Executive Operations Coordinator

The Executive Operations Coordinator supports the executive as assigned and provides key administrative functions that enable the executive to operate at peak efficiency. The role coordinates email correspondence, travel arrangements, minutes of meetings, and assembly of materials for presentations, and manages the executive’s calendar. The coordinator also analyzes and prepares data and reports and maintains complete confidentiality at all times.

• Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed.
• Maintain appointment calendar; coordinate, schedules, arrange meetings and conferences on behalf of the Executive. Meeting arrangements may include reserving meeting space, hotel rooms, arranging meals or refreshments, and audio/visual equipment, etc.
• Support high-level executives in their daily tasks and represent the executive office in a pleasant and professional manner at all times.
• Act as liaison by maintaining open communication. Answer all telephone calls internal and external, and screen telephone calls, redirect calls as needed, and take messages. Relay urgent or sensitive calls; follow up to ensure proper response.
• Types and designs general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc. Proofread documents for spelling, grammar and layout and make necessary changes. Responsible for accuracy and clarity of final documents.
• Works independently and with a team on projects. Acts as project manager for special projects which may include planning, scheduling, coordinating presentations and information, creating specialized reports, and disseminating information, materials and meeting minutes.
• Always maintain complete confidentiality.
• Exercises sound judgment in addressing and proactively managing daily business issues with minimal direction.
• Maintains an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents.

Ability to follow the cGMPs and procedures with great attention to detail.

Requires five or more years of successful administrative experience, including at least three years at the senior executive level; preferably in a mid to large public corporation. Requires professional experience in working with senior‑level executives within and outside the company, as well as customers, vendors, visitors, and others.

Bachelor’s degree required.

As a part of our Quality Systems and cGMP initiatives, employees are responsible for ensuring compliance with all ADMA Quality policies, standards and SOPs in their area of work and responsibility. This includes ensuring all Quality Assurance (QA) records and reports, Human Resources (HR) policies, and Environmental Health and Safety (EH&S) procedures and practices are completed in a timely manner. Any delay or failure to comply with policies, standards and procedures is required to be communicated/escalated to the appropriate responsible parties, such as QA, HR, or EH&S depending on the issue.

• 401K plan with employer match and immediate vesting
• Medical, Vision, Life and Dental Insurance
• Pet Insurance
• Company paid STD and LTD
• Company Paid Holidays
• 3 Weeks’ Paid Time off (within the first year)
• Tuition Assistance (after the first year)
• Easily accessible to Tri‑Rail – Free shuttle to the Boca Tri‑Rail station
• ADMA Biologics uses E‑Verify to confirm the employment eligibility of all newly hired employees.
• To learn more about E‑Verify, including your rights and responsibilities, please visit (Use the "Apply for this Job" box below)./E‑Verify.
• ADMA Biologics is an Equal Opportunity Employer.