Executive Assistant, Office Provost

Position Summary

The Office of the Provost at Florida Atlantic University  is seeking an Executive Assistant to provide advanced administrative, operational, and executive support to the Provost in Boca Raton, FL. This role coordinates calendars, meetings, communications, and office operations while supporting workflow and strategic priorities across Academic Affairs.

• Manage the Provost’s executive calendar and prioritize scheduling requests.
• Coordinate logistics for meetings, events, and travel, including agendas, materials, and follow‑up actions.
• Prepare briefing materials, agendas, and background information for meetings and engagements.
• Track key deadlines, meetings, and action items to ensure timely completion.
• Support day‑to‑day office operations, including supplies, shared space, and coordination with IT and Facilities.
• Organize and maintain records, files, shared drives, and administrative systems.
• Serve as the primary point of contact for the Office of the Provost, routing inquiries and drafting correspondence.
• Assist with financial processes, including invoicing, reconciliation, and budget coordination.
• Identify and implement improvements to administrative processes and workflows.
• Participate in special projects and perform additional duties as assigned.

• Master’s degree from an accredited institution in a relevant field, or a bachelor’s degree plus at least two years of relevant experience.
• Experience in executive-level administrative support is preferred.
• Strong organizational and confidentiality skills.

$60,000 – $75,000 annually.

Boca Raton, FL.

Monday – Friday, 8a.m. – 5p.m.

Florida Atlantic University  is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.