Wellness Client Coordinator

About the Job

About the Job

Job Title: Wellness Client Coordinator (Full-Time)

Location: 9874 Yamato Road, Suite 122, Boca Raton, FL 33433

Company: Vytara Wellness

Compensation: Competitive hourly pay, commensurate with experience

Schedule: Full-Time - Evenings and Saturdays Required

About the Role:

Are you passionate about wellness and enjoy creating a welcoming, organized, and elevated client experience? Vytara Wellness is seeking an energetic, proactive, and detail-oriented individual to join our team as a Wellness Client Coordinator at our Boca Raton location.

This role blends front desk reception, administrative support, and client experience. It's ideal for someone who enjoys working with people, thrives in an organized environment, and takes initiative in both client-facing and behind-the-scenes responsibilities.

What You'll Do:

• Serve as the first point of contact, welcoming clients and creating a warm, professional experience.
• Manage front desk operations, including check-in/check-out, scheduling, and phone/email communication.
• Assist with administrative tasks such as data entry, appointment coordination, and maintaining client records.
• Support daily operations by ensuring the facility is clean, organized, and running smoothly (light tidying/laundry as needed).
• Help coordinate and prepare therapy rooms and equipment for client sessions.
• Provide knowledgeable, friendly guidance on services including red light therapy, hyperbaric oxygen therapy, PEMF, cold plunge, and more.
• Answer client questions and ensure a seamless, elevated experience from arrival to departure.
• Capture and support light social media content (photos/videos, basic posting or coordination) to showcase services and client experience.
• Stay curious and continuously learn about Vytara's wellness offerings.

What We're Looking For:

• Energetic, polished, and service-oriented personality.
• Strong organizational and administrative skills with attention to detail.
• High initiative - someone who anticipates needs and takes action.
• Excellent communication and interpersonal skills.
• Comfortable multitasking in a front desk/reception environment.
• Social media savvy (basic content capture and awareness of trends).
• Dependable and flexible with scheduling (evenings and Saturdays required).
• Comfortable with light cleaning and maintaining a professional space.
• No prior wellness experience required - just a genuine interest in learning and growing.

Why Join Vytara Wellness?

At Vytara, we believe wellness is a journey. We're building a space that supports both clients and staff in growth, healing, and curiosity. You'll be part of a small, passionate team dedicated to delivering a high-quality client experience-while gaining hands-on exposure to an innovative and growing wellness environment.