Elementary School Administrative Assistant

The Elementary Administrative Assistant serves as an essential member of the school’s front office and elementary administrative team for a Preschool–8th grade Christian school of approximately 540 students. This individual supports the Elementary Principal in the daily operation of the elementary division while helping cultivate a warm, organized, Christ-centered environment for students, families, faculty, staff, and visitors.

This role requires professionalism, hospitality, confidentiality, flexibility, initiative, strong interpersonal skills, and the ability to manage multiple responsibilities simultaneously in a fast-paced school environment.

• Elementary Principal (primary)
• Office Administrator

Non-Exempt | Hourly | 10 months

• Demonstrates a personal and growing Christian faith consistent with the mission and values of the school
• Personable, welcoming, and hospitable demeanor with a heart for serving families and students
• Strong organizational and administrative skills
• High attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Strong verbal and written communication skills
• Ability to maintain confidentiality and exercise discretion
• Ability to work cooperatively and professionally within a team environment
• Ability to interact positively with students, parents, faculty, staff, and visitors
• Proficient in Microsoft Office, Google Workspace, and school-related technology platforms
• Ability to learn and effectively use the school’s Student Information System and other office systems
• Ability to remain calm, flexible, and solution-oriented in a busy school office environment

• Help maintain a warm, welcoming, and professional front office environment for students, parents, visitors, and faculty;
• Greet and assist families and guests entering the elementary office;
• Answer phones, respond to inquiries, and direct calls or visitors appropriately;
• Provide exceptional customer service and support to school families;
• Assist in communicating school procedures, schedules, and information to parents and staff;
• Support the overall mission and daily operations of the elementary division

• Assist with transporting students who arrive late to school to their classrooms;
• Assist with transporting students who are being picked up for early dismissal;
• Assist with student movement throughout the school day as directed by the Elementary Principal;
• Transport students to and from music lessons or other scheduled activities as needed;
• Help ensure student safety and accountability during student transitions

• Input and maintain daily attendance records for elementary and preschool students;
• Work cooperatively with the Elementary Principal regarding attendance monitoring, reporting, and follow-up;
• Assist with maintaining accurate student records and documentation;
• Prepare attendance-related reports and assist with data verification as needed;
• Provide data entry support to the Clinic by entering student medical information into the school’s Student Information System as needed

• Provide administrative and clerical support to the Elementary Principal;
• Prepare class rosters, schedules, reports, correspondence, and other materials needed for the school year;
• Assist with copying, filing, data entry, document preparation, and record maintenance;
• Support office workflows and organizational systems to ensure efficient operations;
• Assist with special projects and additional administrative tasks as assigned;
• Work collaboratively with the office and administrative team to support school-wide initiatives and events

• Coordinate and assist with planning elementary field trips under the direction of the Elementary Principal, including:
  • Scheduling and reservations
  • Transportation coordination
  • Permission forms and documentation
  • Communication with teachers and parents
  • Organizational and logistical support
• Schedule and coordinate all elementary school photo sessions with the school…