Financial Aid Fiscal & Personnel Operations Coordinator

Position Summary

Florida Atlantic University is seeking a Financial Aid Fiscal & Personnel Operations Coordinator at its Boca Raton campus. The Coordinator serves as a central resource for fiscal, personnel, and administrative operations within the Office of Student Financial Aid, supporting strategic decision‑making through financial analysis, reporting, and key administrative processes.

• Oversee personnel administration and manage office supplies, equipment, and vendor communication.
• Coordinate office events, meetings, and maintain departmental calendars, schedules, and databases.
• Prepare and process purchase requisitions, reconcile P‑Card purchases, and manage travel reimbursements.
• Collect, review, and process timesheets as the main timekeeper.
• Implement and update administrative procedures, ensuring compliance with university policies.
• Organize and support financial aid events, workshops, and outreach initiatives such as Financial Literacy, Debt Management, and Scholarship Resource Center workshops.
• Prepare documentation for institutional, state, federal, athletic, and veteran association audits, including payroll certifications, telephone bills, and travel arrangements.
• Manage departmental expenses within the planned budget and analyze financial data to prepare reports, forecasts, and strategic recommendations.
• Oversight of budget transfers and reconciliation of departmental ledgers in Workday.
• Serve as backup for Financial Aid Fiscal Operations Officer and HR Partner tasks.
• Develop and prepare reconciliation reports for state and miscellaneous funds.
• Perform other job‑related duties as assigned.

Minimum qualifications include:

• Master’s degree from an accredited institution in a relevant field; or a bachelor’s degree in a relevant field with at least two years of related experience.
• Strong analytical, organizational, and communication skills.
• Experience with financial management systems such as Workday (preferred).

Salary: $62,000.00 – $64,272.00 annually.

Work schedule:

Monday – Friday, 8:00am – 5:00pm.

• Medical (PPO/HMO), Dental, Vision, and Life Insurance.
• Flexible Spending Plans and Employee Assistance Program.
• State retirement options and Public Service Loan Forgiveness.
• Paid time off: vacation, sick leave, personal day, and paid holidays.
• Paid winter break and community engagement volunteer service day.
• Employee Educational Scholarship Program (tuition assistance after 6 months of employment).

• Resume and cover letter.
• Official sealed transcripts and, if applicable, NACES evaluation.
• Completion of all required pre‑employment screenings, including criminal background checks, motor vehicle check, credit check, reference check, alcohol, and drug screening.
• Accommodation requests for applicants with disabilities may be made by contacting the Office of Civil Rights and Title IX.

June 29, 2026

Florida Atlantic University is an equal access/equal opportunity employer. We are committed to non‑discrimination in employment and comply with all applicable federal and state laws.