Senior Executive Assistant

WHO ARE WE?

Launch Potato is a profitable digital media company that reaches over 30M+ monthly visitors through brands such as Finance Buzz, All About Cookies, and Only In Your State . As the Discovery and Conversion Company, our mission is to connect consumers with the world’s leading brands through data‑driven content and technology. Headquartered in South Florida with a remote‑first team spanning over 15 countries, we’ve built a high‑growth, high‑performance culture where speed, ownership, and measurable impact drive success.

At Launch Potato, you’ll accelerate your career by owning outcomes, moving fast, and driving impact with a global team of high‑performers.

This role requires working in our Delray Beach office 4 days per week.

This role sits at the intersection of executive operations, personal assistant support, and company events. As we’ve scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad‑hoc support can sustain. The role consolidates all three into a single dedicated owner so leadership stays focused on the business. The mission is to keep the C‑suite running at maximum effectiveness and own every internal and external event end‑to‑end.

Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C‑level partner dinners, not just coordinating behind the scenes.

• 5‑7+ years of EA experience; 3+ years supporting C‑suite or President‑level leaders
• Demonstrated experience supporting multiple C‑suite executives simultaneously with competing priorities
• End‑to‑end event ownership across industry conferences and internal company events
• Vendor sourcing, contract negotiation, and budget reconciliation experience
• Strong proficiency in Google Sheets (Excel also acceptable)
• Proficiency in Google Workspace, Slack, Concur, and Calendly

• Schedule management across multiple C‑suite executives, balancing strategic priorities and competing time‑sensitive demands
• Inbox ownership: draft responses, maintain follow‑ups, proactively flag urgent communications
• Meeting coordination: agendas, pre‑reads, follow‑ups, and execution
• Executive travel and personal logistics
• Confidentiality and professional judgment across all executive interactions

• End‑to‑end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination
• Conference schedule management: pre‑booked meetings, dinners, and networking
• External‑facing client entertainment and partner events during conferences
• Internal company events:
  All Hands, offsites, holiday parties, and culture events (in‑person and virtual)
• Vendor sourcing, contract negotiation, and budget ownership and reconciliation
• Forward‑looking event calendar, run‑of‑show documents, and post‑event recaps

• NDAs, expense reports, budget tracking, swag orders, and routine deliverables
• Proactive identification and resolution of administrative bottlenecks
• Liaison between C‑suite and Finance, Sales, Account Management, and the Executive Team
• Vendor relationship management across venues, caterers, hotels, and AV

• Exceptional organization and attention to detail
• Ownership‑driven: sees problems before being asked, resolves without prompting
• High emotional intelligence and professional judgment
• Comfortable managing ambiguity and competing priorities without losing detail
• Strong written and verbal communication; represents the company credibly at the executive level
• Discretion and trustworthiness with sensitive information
• Urgency and follow‑through
• Tech savvy: leverages AI to automate/speed up manual work, creates systems in G Suite that ensure accountability, etc.

• Waits for explicit instructions instead of taking ownership
• Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above
• Can’t build cross‑functional relationships in a remote environment
• Gets overwhelmed managing executive support and event logistics simultaneously
• Lacks…