Administrative Coordinator

Position Summary

Florida Atlantic University is seeking an Administrative Coordinator for the Boca Raton campus in the College of Engineering and Computer Science. The Coordinator reports to the Assistant Director of Department Administration and performs various administrative and logistical tasks to support faculty, staff, and students.

• Greeting faculty, students, and other department constituents.
• Coordinate the hiring process for student employees, OPS, and adjuncts, including job postings, candidate selection, onboarding, and offer letter preparation.
• Assist in processing paperwork for International Interns, Scholars, and Visitors.
• Maintain accurate timekeeping records for department employees and troubleshoot time entry issues.
• Provide backup support to the Assistant Director during absences or peak workload periods.
• Approve and prepare financial transactions, such as travel reimbursements, supplier invoices, P-card purchases, and expense reports, ensuring compliance with institutional policies.
• Establish and maintain vendor relationships, evaluate qualifications, negotiate terms, and coordinate purchase orders.
• Facilitate equipment and resource procurement for departmental projects.
• Support event planning and logistics for department functions, including scheduling and venue reservations.
• Assist the Department Chair with assignment‑related tasks and activity reports.

• Bachelor’s degree from an accredited institution in a relevant field.
• At least two years of appropriate administrative experience.

Monday – Friday, 8:00 a.m. – 5:00 p.m.

$45,000.00 annually.

Boca Raton, FL.

This is a temporary position funded from OPS. Temporary positions may not be eligible for benefits, although health insurance coverage may be available depending on hours worked. Candidates may apply for a regular appointment when a vacancy becomes available.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.