Senior Executive Assistant to CEO

Boca Raton, United States | Posted on 06/30/2026

Company: Approvely

Target

Start Date:

ASAP (Because a billion-dollar machine moves fast)

Reports To: Founder & CEO

Let’s be honest: you’ve seen your fair share of boring Executive Assistant job descriptions. This is not one of them. We aren’t looking for a passive diary‑manager or an order‑taker. We are looking for a strategic gatekeeper, and an operational force multiplier who wants a front‑row seat to building a category‑defining fintech company.

Approvely is a profitable, bootstrapped payment technology infrastructure platform processing more than $1 billion in annual payment volume. We are entering a hyper‑growth phase fueled by institutional fundraising, product expansion, and rapid team scaling.

Our CEO is a hands‑on, brilliant, fast‑moving founder with a massive bias toward execution. She shifts gears between fundraising, customer strategy, and product vision at lightning speed. She needs an operational right‑hand to create structure out of ambiguity, reduce her context‑switching, and ruthlessly guard her time.

Bonus points? This role is intentionally architected with a direct growth path into a Chief of Staff position. If you have aspirations to transition into executive business leadership, we will give you the runway to do exactly that.

Our CEO values speed, extreme ownership, and practical problem‑solving over “perfect process.” She communicates dynamically throughout the day and loves concise, solution‑oriented updates.

Your job isn’t to wait for instructions—it’s to anticipate needs three steps ahead. You’ll manage her calendar with a balanced, highly strategic approach: fiercely defending uninterrupted blocks for deep work and fundraising preparation, while seamlessly locking in high‑value meetings with investors, enterprise clients, and partners. If a meeting doesn’t have an agenda, a clear purpose, or an absolute requirement for her presence, you’ll confidently reschedule, delegate, or decline it.

Calendar & Focus Defense: Masterfully curate the CEO’s schedule to maximize impact over volume, keeping her focused only on highest‑value priorities.

Inbox Diplomacy: Over time, take the keys to the CEO's inbox. Prioritize incoming messages, ghostwrite high‑stakes correspondence, independently respond to inquiries, and flag critical decisions.

Meeting Mastery: Ensure the CEO never walks into a meeting cold. You will build comprehensive briefing documents (company backgrounds, CRM history, talking points, and objectives). You will track action items across teams to ensure execution.

Leadership & Mentorship: Serve as the head of our internal administrative function, directly managing, mentoring, and balancing the workload for our Sales & Marketing EA.

Strategic Initiatives: Keep the gears turning on fundraising preparation, due diligence requests, investor pipelines, product launches, and enterprise customer implementations.

Internal Operations & SOPs: Identify operational bottlenecks, build out team documentation/SOPs, and continuously drive cross‑departmental accountability.

Personal Executive Support: Handle high‑value personal logistics (family scheduling, travel, reservations, and special projects) to ensure the CEO's personal life runs as smoothly as her business life.

Tech & AI Champion: We operate with an AI‑first mindset. You’ll leverage tools like ChatGPT, advanced CRM platforms, and AI meeting assistants daily to automate workflows and save time.

In 90 Days: You have fully optimized the CEO's calendar, organized her inbox, streamlined executive travel, and successfully implemented a bulletproof follow‑up tracker. The CEO is actively reclaiming meaningful strategic hours every single week.

In 6 Months: You are managing the majority of executive communications and driving key company cross‑functional initiatives without daily oversight. You are a trusted representative of the Office of the CEO.

Long‑Term: You have scaled alongside…