Executive Administrator

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VAS Aero Services is looking for an Executive Administrator to join our team in Boca Raton, Florida.

The Executive Administrator (EA) will collaborate with teams across functions and ensure/provide smooth and efficient support to the Executive Leadership Team. Reporting to the Chief Executive Officer.

As a multinational company with a global footprint, our business needs protection from security threats and assurance that our end-users (employees, customers and suppliers) have access to the tools and data they need, when they need it. Our partners depend on us to be reliable and secure. Our information management professionals are highly motivated, dynamic and diverse - we value collaboration, teamwork, solidarity, helping each other, achieving results and always putting Airbus first.

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (ESOP).
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical, prescription, dental, vision, life, disability, Employee Assistance Plan (EAP) and other supplemental benefit coverages.
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on employability, certifications, career path, accelerated development programmes and mobility opportunities.

• Provide calendar management for the Executive Leadership team. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

• Effectively prioritize and manage several work streams simultaneously, and independently solve complex problems under ambiguous conditions.

• Execute administrative activities with high attention to detail, including schedule management, presentations, meeting agendas, emails, spreadsheets, calls and internal/external communications.

• Arrange and handle all logistics for Executive Leadership team meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

• Manage communications with internal and external customers while maintaining confidentiality of highly sensitive information.

• Provide end-to-end support for international and local travel arrangements, visa applications, expense reporting, accounting administration and conference management for executive staff.

• Provide event management support as requested.

• Provide hospitality to all guests and help create a welcoming environment.

• Other projects/duties as assigned for the overall benefit of the organization.

• High school diploma.

• Bachelor's Degree from an accredited college or university with a minimum of 5 years of experience in a fast-paced environment. (Preferred)

• 10+ years of experience as an EA.

• 3+ years of project management experience including coordinating and scheduling multiple events simultaneously.

• 5+ years of experience managing a calendar for one or more Executives (for example: setting up meetings and determining the priority of meeting requests and events).

Travel Required:

• Up to 20% Domestic and International

Citizenship:

• Authorized to work in the US, able to work in US without current or future need for visa sponsorship

• Onsite or remote: 100% in office

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily

• Hearing: able to hear…