Administrative Assistant

Are you looking for an opportunity where your organizational skills, professionalism, and ability to keep complex projects moving are truly valued? Join a highly respected professional services organization that has built a reputation for delivering exceptional client service through collaboration, expertise, and a people-first culture.

This is an opportunity to become an integral member of a specialized practice supporting professionals who advise clients through complex matters. You'll work alongside experienced leaders in a fast-paced, team-oriented environment where your contributions directly impact both internal operations and the client experience.

The organization offers long-term career stability, accessible leadership, opportunities to learn from industry experts, and a collaborative culture that encourages continuous growth and professional development.

We are seeking a proactive, highly organized Administrative Assistant to provide operational and administrative support to a specialized professional services team. This role serves as the operational backbone of the practice, ensuring that client engagements, communications, documentation, and day-to-day workflows remain organized and on schedule.

The ideal candidate is detail-oriented, adaptable, enjoys managing multiple priorities simultaneously, and thrives in an environment where discretion, professionalism, and responsiveness are essential.

• Provide administrative support to senior leaders and client service professionals.
• Coordinate calendars, meetings, conference calls, and client appointments.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and client documentation.
• Assist with engagement setup, billing coordination, expense reporting, and administrative workflow management.
• Organize and maintain confidential client records and documentation.
• Coordinate travel arrangements and expense reconciliation when needed.
• Serve as a professional point of contact for clients and internal stakeholders.
• Track deadlines, manage follow-up activities, and help ensure projects remain on schedule.
• Support documentation and administrative activities related to complex client matters requiring careful organization and attention to detail.
• Assist with operational initiatives, special projects, and continuous process improvements.
• Provide general office and administrative support to help the team operate efficiently.

• 3+ years of administrative, executive, or operations support experience within a professional services environment such as accounting, legal, financial services, consulting, or corporate organizations.
• Exceptional organizational and time management skills with the ability to prioritize competing deadlines.
• Strong written and verbal communication skills.
• Outstanding attention to detail and commitment to producing accurate, high-quality work.
• The ability to manage confidential information with discretion and professionalism.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using document management systems, workflow platforms, CRM tools, or project management software is a plus.
• A collaborative mindset with the ability to work independently while supporting a team of professionals.

This position offers the chance to become a trusted partner to an experienced team while building a long-term career within a growing, relationship-driven organization. You'll gain exposure to complex client engagements, collaborate with accomplished professionals, and play a meaningful role in the success of both the team and its clients.