Executive Assistant - Family Office and PE

PLEASE NOTE — TALENT PIPELINE POSITION:
This is an active Talent Pipeline Posting for upcoming executive assistant opportunities with our clients in the Boca Raton area. While there may not be an immediate, active requisition today, we are actively interviewing and shortlisting top-tier candidates to present directly to Managing Directors, Family Office Principals, and PE Partners as new requisitions open.

We are seeking an exceptionally polished, proactive, and hyper-organized Executive Assistant to support Managing Directors and Principals within our network of Boca Raton private wealth and family office clients. This dynamic role requires a blend of top-tier corporate EA functions and high-level family office support. The ideal candidate thrives in a fast-paced environment, possesses impeccable discretion, and excels at managing complex schedules, private travel, and high-value personal logistics.

Salary: $80,000 - $90,000 per year

Shift: First

Work hours:

8 AM – 5 PM

Education:

High School

• Calendar Management: Maintain complex business/personal calendars; proactively resolve multi-time-zone scheduling conflicts.
• Travel & Logistics: Organize complex domestic/international travel, including private aviation, yacht charters, luxury accommodations, and itineraries.
• Family Office Support: Oversee personal property logistics, household vendors, vehicle fleets, and personal events.
• Investor & Board Relations: Act as a strategic gatekeeper; draft confidential correspondence and prepare board materials, pitch decks, and investor updates.
• Expense Management: Reconcile corporate expenses, personal disbursements, and vendor invoices.

• Experience: 5+ years supporting C‑Suite Executives, Founders, or HNWIs in Private Equity, VC, Wealth Management, or Family Offices.
• Technical
  
  Skills:
  
  Expert in O365 (Outlook, Excel, PowerPoint) and Google Workspace; CRM (e.g., Salesforce) experience preferred.
• Discretion: Absolute confidentiality and professionalism with sensitive financial and proprietary data.
• Attributes: High EQ, resourceful under pressure, meticulous attention to detail. Palm Beach/Boca Raton local network knowledge preferred.

• Working weekends

• Managing
• Executive
• Conflict Resolution
• Oral Communication
• Creating Presentations
• Web Conferencing
• Adapting to Change
• Executive Search
• Interpersonal Skills
• Motivating
• Problem Solving

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

This posting is open for thirty (30) days.