Bookkeeper

Bookkeeper / Office Assistant

We are seeking a highly organized and detail-oriented Bookkeeper / Office Assistant to support both financial and administrative operations for a private organization. This role is ideal for a professional who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in maintaining accuracy, organization, and confidentiality.

The successful candidate will serve as a trusted resource, helping manage day-to-day bookkeeping, recordkeeping, and administrative functions while supporting leadership and operational initiatives.

Responsibilities

Bookkeeping

• Manage accounts payable, including collecting documentation and coordinating approval processes.
• Enter bills, vendor information, and financial transactions into Quick Books.
• Reconcile credit card accounts and maintain accurate expense tracking records.
• Monitor recurring payments, subscriptions, memberships, and service agreements.
• Prepare spreadsheets and reports for budgeting, expense tracking, and project monitoring.
• Reconcile petty cash and maintain organized financial documentation.

Administrative Support

• Provide administrative assistance to leadership and operations teams.
• Organize and maintain digital and physical records, including contracts, manuals, contact information, and asset documentation.
• Coordinate travel arrangements, appointments, meetings, and reservations.
• Schedule and manage virtual meetings using Microsoft Teams and Zoom.
• Assist with special projects and operational initiatives as needed.
• Run occasional local errands and support general office operations.