Administrative Assistant Ii

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requisition no:883024

agency: department of transportation

working title: administrative assistant ii -

state of florida department of transportation

job posting description

981 / office of toll operations

anticipated vacancy

open competitive

selected exempt service

contact person: kathleen kiefer

hiring salary range: $1,992.22 - $2,500.00/biweekly range / $51,797.79 - $65,000.00 annual range

join fdot and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the florida transportation system.

to ensure honesty and transparency, all applicants must provide their own work.unless explicitly requested, the use of artificial intelligence (ai) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

candidates must be united states (u.s.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

our mission

the mission of the florida department of transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

our vision

as a onefdot team, we serve the people of florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

the work you will do:

administrative assistant ii and office of toll operations

this position provides administrative assistance to the director and deputy director of toll operations. It supports daily operations by managing schedules, meetings, travel, correspondence, purchasing, compliance tasks, and timesheet oversight. The role also assists staff across toll operations with onboarding, training coordination, and other administrative needs to ensure efficient, timely, and compliant operations.

the difference you will make:

through cooperation, coordination and collaboration among the onefdot team, you will be contributing to a strong and empowering culture of trrec: trust, relationships, respect, empowerment, and communication.

how you will grow:

fdot encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

where you will work:

tolls data center

annual salary range:

$51,797.79 - $65,000.00

your specific responsibilities:

acts as a liaison/administrative assistant for the director and deputy director of toll operations; maintains and coordinates the director’s and deputy director’s calendar and scheduling. Coordinate setup and testing of conference rooms prior to each meeting as needed. Ensures that the tolls department staff follows and adheres to turnpike, department, and state policies and procedures, especially related to travel, training requirements, emergency response, scheduling and others.

reviews correspondence, invoices, and other documents sent directly to the tolls department, including deputy and director of tolls operations for authorization and signature to ensure that they are complete, properly prepared, and in compliance with appropriate policies and procedures. Coordinates and develops the schedules, agendas, meeting minutes and action items for all interdepartmental staff meetings.

prepares and distributes reports and correspondence; maintains appointment and meeting schedules; makes all business-related travel arrangements; prepares and ensures all travel documentation is properly submitted. Makes day-to-day decisions pertaining to office administration on behalf of the director and deputy director of toll operations, senior tolls project manager and tolls data center director.…