Executive Assistant

Description

MDVIP:
Transforming Primary Care, One Patient at a Time

MDVIP is a national leader in personalized healthcare, empowering over 400,000 members to achieve their health and wellness goals through a network of more than 1,200+ primary care physicians. Our program emphasizes preventive medicine, offering comprehensive screenings, advanced diagnostics, and individualized wellness plans. Recognized as a Great Place to Work® since 2018, MDVIP is committed to excellence in patient care and employee satisfaction.

Role Summary

MDVIP is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to multiple C-suite executives. In this role, you will be a strategic partner responsible for managing executive calendars, coordinating travel and meetings, preparing presentations and correspondence, and ensuring the seamless execution of day-to-day operations. You'll play a critical role in keeping executives organized, informed, and focused on key business priorities while collaborating with leaders across the organization.

Success in this position requires exceptional communication and organizational skills, the ability to manage multiple priorities with professionalism and discretion, and a commitment to delivering a high level of service in a dynamic environment.

Key Responsibilities：

• Provide executive supportby managing complex calendars, scheduling meetings, coordinating travel arrangements, and prioritizing competing requests for multiple C-suite executives.
• Coordinate executive communicationsby preparing correspondence, presentations, meeting agendas, reports, and other materials while maintaining the highest level of confidentiality.
• Manage organizational priorities by tracking action items, monitoring deadlines, coordinating follow-up activities, and ensuring timely completion of executive initiatives.
• Serve as a liaison between executives, employees, Board members, external partners, and other stakeholders, fostering professional relationships and facilitating effective communication.
• Support strategic projects and business operations by planning meetings and events, improving administrative processes, and providing operational support that enhances executive and organizational effectiveness.

Key Competencies：

• Organization & Time Management:
  
  Demonstrates exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Communication & Interpersonal
  
  Skills:
  
  Communicates clearly and professionally, building strong relationships with executives, employees, and external stakeholders while exercising tact and diplomacy.
• Judgment & Confidentiality:
  
  Exercises sound judgment, discretion, and integrity when handling sensitive and confidential information.
• Problem Solving & Initiative:
  
  Anticipates needs, identifies solutions, and takes initiative to resolve issues independently while maintaining a high level of accuracy and attention to detail.
• Technical Proficiency & Adaptability:
  
  Proficient in Microsoft Office Suite and other business technologies, with the ability to quickly learn new systems and adapt to evolving priorities in a fast-paced environment.

Requirements

Qualifications：

Required Qualifications

• Bachelor's degree
• Minimum offive (5) years of experience supporting senior executives, including experience supporting multiple executives simultaneously; C-suite support preferred.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, and executive communications in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams) and experience using collaboration and scheduling tools.
• Excellent organizational, written, and verbal…