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Executive Office Support Specialist
Job in
Boca Raton, Palm Beach County, Florida, 33481, USA
Listed on 2026-09-23
Listing for:
RACK
Full Time
position Listed on 2026-09-23
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Business Administration
Job Description & How to Apply Below
About The Role
Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You'll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office.
AboutThe Role
Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You'll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office.
Impact Areas- Operational efficiency through precise scheduling and calendar upkeep.
- Clear decision-making with well-prepared reports and presentations.
- Faster responses via professional handling of calls and correspondence.
- Reliable recordkeeping with organized, up-to-date files.
- Team momentum supported by project assistance and task follow-through.
- Well-stocked workspace through supply coordination and inventory control.
- Connected culture through meeting and event coordination.
- Manage calendars and appointments with accuracy and foresight.
- Prepare and format reports, slide decks, and related documents.
- Answer and route incoming calls; handle email and mail inquiries.
- Organize digital and physical files; keep documentation current.
- Support cross-functional projects and evolving priorities.
- Oversee office supplies and inventory needs.
- Assist with planning and coordinating team meetings and activities.
- High school diploma or equivalent; extra training/certifications in office administration are a plus.
- Prior success in an administrative assistant or comparable role.
- Meticulous organization and attention to detail.
- Strong written and verbal communication.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Self-starter who also thrives in a team environment.
- Positive, adaptable, and comfortable in a fast-paced environment.
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off
- Vision insurance
If you take pride in keeping the details tight and the team moving forward, we'd love to connect.
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