Administrative Assistant

About SurfaceIQ

Surface

IQ is a premier stone, tile, and architectural surfaces company serving South Florida's design and construction community. With nearly two decades of industry expertise, we are the go‑to resource for interior designers, architects, builders, and contractors who demand quality, selection, and a supplier they can count on. We're growing — and building the team to match.

We're looking for a sharp, organized, and ownership-driven Operations Coordinator to run the day-to-day operational core of Surface

IQ's Boca Raton location. You'll sit at the intersection of procurement, logistics, client coordination, and administration — keeping orders moving, vendors accountable, and our sales team focused on selling.

This is a high-trust role. You'll work directly under the Managing Partner and be the person who ensures nothing falls through the cracks — from quote to delivery.

• Process and track purchase orders, quotes, and invoices from confirmation through delivery
• Coordinate with vendors, warehouses, and logistics partners to manage timelines and resolve issues proactively
• Monitor active jobs and flag anything at risk before it becomes a problem

• Serve as the first point of contact for inbound inquiries — designers, architects, GCs, and builders — and route them to the right team member quickly
• Support our outside sales team with quotes, samples, and project follow-through
• Set up and maintain trade accounts and client profiles in our CRM

• Keep the showroom floor organized and on‑brand at all times
• Support management with reporting, scheduling, and operational systems
• Maintain organized project files so every active job has a clear owner and status

• 2–4 years in an operations, administrative, or client-facing role — ideally in stone, tile, flooring, kitchen & bath, interior design, or a related design/construction field
• Familiarity with the trade environment: you understand how designers, builders, and contractors work and what they need from a supplier
• Strong organizational instincts — you track details across multiple active projects without dropping the ball
• Clear, professional communicator — in person, on the phone, and over email
• Comfortable with Google Workspace; CRM and order management experience is a plus
• You anticipate — you don't wait to be told what needs to happen next

• A real seat at the table in a growing company — you'll be one of a small, tight-knit team where your work has direct impact
• Deep roots in South Florida's design and construction community with an ambitious growth trajectory
• A beautiful, design-forward showroom environment you'll be proud to represent every day
• Competitive compensation based on experience — we pay for the right person
• If this sounds like the right environment for you, we'd love to hear from you. Apply directly through Linkedin