Purchasing and sales specialist

Description

We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement, vendor coordination, and transactional accuracy for a security-focused organization in Boca Raton, Florida. This position is ideal for someone who can manage purchasing activity, oversee shipment logistics, and maintain organized records across vendor and financial processes. The role requires strong follow-through, sound judgment when working with suppliers, and the ability to keep daily operations moving efficiently.

Responsibilities:

- Coordinate inbound and outbound freight activity, including product movement, relocations, and asset transfers between suppliers and receiving sites.

- Review new vendor submissions, organize supplier documentation, and keep vendor records and reference materials current and accessible.

- Maintain accurate digital purchasing records and update transactional information to support day-to-day operational visibility.

- Process invoices on a daily basis, verifying pricing, quantities, product details, and item references before completion.

- Order supplies from approved sources and arrange shipments, returns, and related follow-up to ensure timely delivery.

- Identify and assess potential suppliers by reviewing capabilities, quality standards, operational capacity, and business reliability.

- Work directly with vendors to place orders, resolve routine purchasing questions, and support smooth procurement workflows.

- Contribute to additional purchasing or coordination tasks as business needs require.

Requirements - High school diploma or equivalent is required.

- Associate's or Bachelor's degree in business administration or a related field is preferred.

- Experience supporting purchasing, vendor coordination, or sales operations in a fast-paced environment.

- Working knowledge of invoice processing, accounts payable, accounts receivable, and financial record accuracy.

- Familiarity with accounting and ERP platforms such as Net Suite, Oracle, Quick Books, or SAP.

- Ability to perform bank reconciliations, assist with general ledger activity, and support journal entries or month-end close tasks.

- Strong organizational skills with close attention to detail when handling orders, invoices, and vendor documentation.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .