Air Force HVAC – Chief of Staff & Strategic Operations

Air Force HVAC – Chief Of Staff & Strategic Operations

Location:

Miami Beach, FL | Deerfield Beach, FL | Boca Raton, FL | Hybrid / Remote Compensation: $55,000–$80,000

Reports To:

Chief Executive Officer

About Air Force HVAC

Air Force HVAC is one of South Florida's fastest-growing HVAC companies, providing residential and commercial HVAC service, maintenance, replacement, indoor air quality solutions, and large capital improvement projects. We're building a company designed for long-term success through exceptional people, operational excellence, technology, and customer service. We're looking for someone who wants more than a job—they want to learn how to build a business.

The Opportunity

This is a unique opportunity to work directly alongside the CEO as his right hand. No two days are the same. One morning you may be negotiating a subcontract agreement, the afternoon interviewing a new employee, and the next day walking a commercial project, preparing a proposal for a municipality, or meeting with a major client. You'll gain exposure to nearly every aspect of running a high-growth company, including operations, finance, sales, marketing, recruiting, business development, strategic planning, and executive decision-making.

If you're ambitious, hardworking, and eager to accelerate your career, this role offers an exceptional learning opportunity and a clear path for growth.

Key Responsibilities

• Partner directly with the CEO on day-to-day priorities and strategic initiatives.
• Help solve operational challenges and keep key projects moving.
• Prepare reports, presentations, and business analyses.
• Track company priorities and ensure accountability.
• Jump into whatever is needed to help the business succeed.

Operations & Client Success

• Attend customer meetings and project walkthroughs.
• Assist with client communications and follow-up.
• Help resolve customer issues and ensure exceptional service.
• Follow active projects from start to finish while coordinating with operations.

Business Development

• Build and manage targeted business development campaigns.
• Create target lists of property owners, property managers, municipalities, healthcare systems, schools, hospitality groups, and commercial clients.
• Execute thoughtful, high-touch outbound outreach.
• Help register Air Force HVAC with large corporations, government agencies, and institutional clients.
• Evaluate incoming bid opportunities and determine which projects are worth pursuing.
• Attend job walks and pre-bid meetings.

Recruiting & Talent

• Source, interview, and recruit exceptional employees.
• Coordinate hiring efforts across the business.
• Assist with onboarding and organizational development.

Vendor & Subcontractor Development

• Recruit and qualify new subcontractors throughout Florida.
• Expand and strengthen our subcontractor network.
• Negotiate pricing and service agreements.
• Build long-term vendor relationships.

Finance & Administration

• Assist with Accounts Receivable initiatives for our sister company, United Water Restoration Group.
• Support collections and customer follow-up.
• Help prepare operational and financial reporting.
• Coordinate special administrative and strategic projects.

Cross-Company Collaboration Work closely with both Air Force HVAC and United Water Restoration Group to:

• Share commercial opportunities.
• Coordinate cross-selling efforts.
• Improve customer follow-up and client experience.
• Develop strategic partnerships across both businesses.

Qualifications

• Bachelor's degree required.
• 1–5 years of professional experience preferred.
• Construction or HVAC experience is not required.
• Exceptional work ethic with a willingness to roll up your sleeves.
• Highly organized with outstanding attention to detail.
• Strong written and verbal communication skills.
• Comfortable interacting with executives, customers, subcontractors, and field personnel.
• Proficient with Microsoft Office and Google Workspace.
• Willingness to travel throughout South Florida for meetings, client visits, and project walkthroughs.

Who You Are

• Naturally curious and eager to learn.
• Highly dependable and accountable.
• Thrive in fast-paced environments with changing priorities.
• Enjoy solving problems and taking ownership.
• Comfortable wearing…