Payroll Assistant

• Base Pay $27.00 - $30.00 / Hour
• Employee Type RFT (Non-Exempt)
• Required Degree 2 Year Degree

Our Mission: To fulfill our PROMISE to our employees, members and guests in order to create a reimagined Country Club life.

P assionate – We love what we do and have fun doing it!

R efined – We strive for excellence in our communication.

O wnership – We are proactive and accountable in any task, challenge or opportunity presented to us.

M indful – We are present, patient, and aware so that we can best anticipate the needs of those around us.

I nnovative – We are eager and open to seek ways to improve Country Club life.

S afe – We take responsibility for creating a safe environment.

E mpathy – Every concern, suggestion, or feedback is a welcomed opportunity to understand the feelings and needs of others.

OVERVIEW: Boca West Country Club, recognized for its excellence and luxury, is seeking an experienced and detail-oriented Payroll Assistant. The Payroll Assistant is responsible for supporting the accurate and timely processing of weekly and bi-weekly payroll while maintaining employee timekeeping and payroll records. This position works closely with Finance, Human Resources, managers, supervisors, and department heads to review timecards, resolve discrepancies, process payroll adjustments, and ensure employees are paid accurately and on time.

The Payroll Assistant also supports payroll-related accounting functions, including reconciliations, journal entries, retirement contributions, deductions, and payroll reporting. The position serves as a resource for employees and managers by providing assistance with payroll, timekeeping, paid time off, and UKG-related questions.

Experience with in hospitality, private clubs, country clubs, hotels, or resorts is highly preferred.

• Add pay calculations, skills, and timesheet profiles for new employees.
• Verify that managers and cost centers have been correctly assigned to employees.
• Add and maintain employee schedules and verify that schedules are current for all departments.
• Review weekly and bi-weekly timesheets for missing punches, discrepancies, and other exceptions.
• Follow up with managers, supervisors, and department heads regarding unusual or questionable timecard activity.
• Review timecard edits after payroll has been initiated to ensure all changes are accurate and properly documented.
• Process approved vacation carryover and make approved adjustments to employee vacation accrual profiles.
• Review lunch waiver documentation for employees who are approved to waive meal periods.
• Maintain accurate documentation and notes regarding unusual payroll activity, retroactive pay, discrepancies, and other adjustments.

• Assist with the processing of weekly payroll for tipped employees.
• Assist with the processing of bi-weekly payroll, including reviewing and validating employee time and compensation information.
• Ensure employees are appropriately compensated for approved sick time, vacation time, and other applicable paid time.
• Enter approved payroll adjustments and pending items, including cash advances, retroactive pay, additional gratuities, holiday pay, reimbursements, and other earnings or deductions.
• Import employee tips into UKG.
• Import commissions for Fitness employees into UKG and verify that commissioned employees are accurately compensated for services performed.
• Process applicable adjustments for Personal Trainer hours.
• Enter Golf and Racquets lessons into employee timecards, including applicable additional pay and counter-tab information.
• Verify salary non-exempt employee calculations in UKG.
• Review and verify overtime calculations for employees working overtime and/or multiple pay rates.
• Reconci…