Residential Capital Accounting Manager

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Full Time Boca Raton, FL, US

Summary

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by management based upon the requirements of the company.

• Provide full‑time administrative support to Construction for all Residential Capital projects.
• Act as a single‑source liaison between Construction and finance and assist in executing and tracking (i) budgets, (ii) project completion lists, (iii) purchasing & commitment (e.g., purchase orders, contracts), (iv) accounts payable, and lender requirements, (vi) D&C Project and (vii) Annual Operating Plan Capital Planning.
• Set up D&C systems (e.g., PM Tracking, Cost Database).
• Assist in the preparation of presentation materials, providing weekly project reports.
• Prepare and submit lender draw packages, including supporting documentation.
• Track project budgets, commitments, contracts, change orders, and actual costs.
• Track construction loan balances, retainage, and funding schedules.
• Prepare monthly financial statements for development entities (balance sheet, income statement, cash flow).
• Support audit and tax preparation processes.
• Reconcile construction in progress (CIP) accounts.
• Maintain fixed asset and capitalization schedules.
• Ensure proper revenue recognition and cost capitalization under GAAP.
• Finalize cost certifications and development cost summaries.
• Transition completed projects from CIP to fixed assets or investment property.

• Update all Capital project tracking reports for each project on a weekly basis.
• Assist in managing the budget and invoices.
• Reconcile all reports to the General Ledger with assistance from property finance.
• Coordinate invoice input into Capital Project system.
• Maintain and update Commitments Log.
• Set up Tracking Reports throughout project.

• Assist with approvals of all A/R & A/P.
• Coordinate with Property Finance to implement invoice coding and standard payment request protocols.
• Process all A/P invoices.

• Maintain and send Project Management tracking weekly.
• Manage documents and maintain document storage for each project within Capital Project System.

• Maintain capital account summary for each Capital Project.
• Assist in Cash Flow projections for each project to provide monthly.

• Assist in developing long‑term D&C tools and systems such as Completion List Tracking, Multi‑Year Capital Tracking, etc.
• Join Strategic Capital Planning meetings and assist in developing annual budgets.

Reports to:

Associate Director of FP&A / dotted line to Project Manager

Regular interaction Operations and Property Management teams

• Accounts payable processing.
• Reporting skills.
• Forecasting.
• Process improvement.
• Detail‑oriented.
• Strong work ethic.
• Self‑motivated.
• Positive attitude.
• Accountability.
• Team player.

• Bachelor’s degree in accounting, finance, or related field (preferred).
• 3–6+ years in construction project management, architecture/design, and/or construction accounting.
• Prior supervisory experience (preferred).
• Strong knowledge of accounts payable, reconciliations.
• Advanced proficiency in Excel and accounting, and D&C systems.
• Excellent communication skills with a strong customer‑service mindset.
• Detail‑oriented with strong follow‑through and ability to manage deadlines.
• Ability to deliver accurate results while working under time‑sensitive conditions.
• Capable of managing competing priorities while working across multiple departments.
• Self‑motivated and comfortable working in a fast‑paced and dynamic environment.
• Ability to work extended and flexible hours during peak season is required.

In the United States, we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug‑free workplace.