Residential Capital Finance & Project Lead

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Full Time Boca Raton, FL, US

30+ days ago Requisition

Summary

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by management based upon the requirements of the company.

• Provide full-time administrative support to Construction for all Residential Capital projects.

• Primary responsibility is to act as a single-source liaison between Construction and finance and assist in executing and tracking (i) budgets, (ii) project completion lists, (iii) purchasing & commitment (e.g., purchase orders, contracts), (iv) accounts payable, and lender requirements, (vi) D&C Project and (vii) Annual Operating Plan Capital Planning

• Setting up D&C systems (e.g., PM Tracking, Cost Database)

• Assisting in the preparation of presentation materials, providing weekly project reports

• Prepare and submit lender draw packages, including supporting documentation.*

• Track project budgets, commitments, contracts, change orders, and actual costs.*

• Track construction loan balances, retainage, and funding schedules.*

• Prepare monthly financial statements for development entities (balance sheet, income statement, cash flow).

• Support audit and tax preparation processes.

• Reconcile construction in progress (CIP) accounts.

• Maintain fixed asset and capitalization schedules.

• Ensure proper revenue recognition and cost capitalization under GAAP.

• Finalize cost certifications and development cost summaries.

• Transition completed projects from CIP to fixed assets or investment property

Essential Functions

Capital Project Tracking

• Update all Capital project tracking reports for each project on a weekly basis.

• Assist in managing the budget and invoices.

• Reconcile all reports to the General Ledger with assistance from property finance.

• Coordinate invoice input into Capital Project system.

• Maintain and update Commitments Log.

• Set up Tracking Reports throughout project.

Accounts Payable / Accounts Receivable

• Assist with approvals of all A/R & A/P.

• Coordinate with Property Finance to implement invoice coding and standard payment request protocols.

• Process all A/P Invoices.

Project Management and Project Updates

• Maintain and send Project Management tracking weekly.

• Manage documents and maintain document storage for each project within Capital Project System

Capital Accounts & Cash Flow

• Maintain capital account summary for each Capital Project

• Assist in Cash Flow projections for each project to provide monthly

Systems Assistance

• Assist in developing long term D&C tools and systems such as:
Completion List Tracking, Multi-Year Capital Tracking, etc.

• Joining Strategic Capital Planning meetings and assisting in developing annual budgets.

Internal Relationships

Reports to:

Associate Director of FP&A / dotted line to Project Manager

External Relationships

Regular interaction Operations and Property Management teams

Qualifications:

Accounts payable processing, reporting skills, forecasting, process improvement, detail-oriented, strong work ethic, self-motivated, positive attitude, accountability, team player.

Education/Experience Requirements

• Bachelor’s degree in accounting, finance, or related field (preferred).

• 3–6+ years in construction project management, architecture/design, and/or construction accounting.

• Prior supervisory experience (preferred).

• Strong knowledge of accounts payable, reconciliations.

• Advanced proficiency in Excel and accounting, and D&C systems.

• Excellent communication skills with a strong customer-service mindset.

• Detail-oriented with strong follow-through and ability to manage deadlines.

• Ability to deliver accurate results while working under time-sensitive conditions.

• Capable of managing competing priorities while working across multiple departments.

• Self-motivated and comfortable working in fast fast-paced and dynamic environment.

• Ability to work extended and flexible hours during peak seasons is required.

In the United States, we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.