HR Compliance Associate; DOT​/Non-DOT Drug​/Background Programs

Overview

HR Compliance Associate (DOT/Non-DOT Drug/Background Programs) – US-FL-Boca Raton. The HR Compliance Associate serves as the primary point of contact, providing day-to-day oversight of HR compliance programs and related audits. The role supports administration, coordination, maintenance, reporting, tracking, auditing and documentation of employment-related compliance programs using multiple vendors, including pre- and post-employment and federal (DOT, FRA, PHMSA) and non-federal (non-DOT) background and drug/alcohol screenings across multiple regulated pools, while adhering to employment laws and company policies.

This role ensures HR compliance programs are executed accurately and consistently in alignment with legal, regulatory, client, and company requirements, including internal and external audit preparedness. The role provides high quality customer service across all levels of employees, including responding to moderately complex inquiries and sensitive matters, escalating as appropriate.

Geosyntec offers a hybrid work program allowing you to work remote from home 2-3 days a week after integration. This description reflects responsibilities and expectations for the position.

Employee Screening Programs

• Responsible for administering and coordinating client-driven federal and non-federal drug/alcohol testing and background check programs, ensuring compliance with DOT guidelines and other applicable regulations, and company policies.
• Serve as a primary liaison with employees, project managers, and third-party vendors, dedicating significant time to relationship management to ensure timely and compliant screening processing.
• Ensure proper tracking and processing of all employee background checks and drug and alcohol tests.
• Schedule and manage pre-employment and pre-access drug screenings and background checks, including enrollment into regulated random testing pools.
• Facilitate, develop, maintain, and reconcile multiple random drug testing pools, in coordination with multiple vendors to schedule weekly, monthly, or quarterly testing in accordance with client and regulatory requirements; monitor vendor compliance and address issues of non-compliance.
• Review drug screening and background check results to determine clearance under company policies and client mandates; communicate approved results and promptly escalate non negative or flagged findings for pre-adverse/adverse action review.
• Provide project management and employees with information and interpretation of HR and client screening policies, rules and procedures, including preparing presentations for stakeholders.
• Act as a Designated Employer Representative (DER) for regulated programs, escalating violations and initiating safety-sensitive duty removals in coordination with Project, Operations, and Regional HR Managers.
• Coordinate and authorize Return-to-Duty and Follow-Up testing programs, ensuring procedures align with regulatory and company standards.
• Ensure client and supply-chain compliance by serving as the subject matter expert and responding to documentation requests and audits through regulated platforms such as ISN, NCMS, and DAMIS, including preparation and submission of required authorizations, site observation forms, chains of custody, and testing records.
• Manage client-initiated compliance audits independently, producing accurate statistical data, MIS statistical reports, panel documentation, authorization records, and related drug and alcohol testing materials.
• Maintain organized policies, procedures, internal guidance, and HR compliance records in accordance with legal, regulatory, client, and company standards.

Administration

• Responsible for researching and staying current on non-DOT and DOT drug testing and background check requirements, including FCRA, DOT history, FRA/PHMSA agency/vendor forms and processes.
• With an understanding of the company Drug-Free Workplace Policy and varied client protocols, assist in the review of Master Service Agreements (MSA) for drug screening and/or background check site access requirements and advise project management of the process forward to ensure…