HR Specialist, Workforce Administration Records and Control

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Florida Atlantic University is seeking an HR Specialist, Workforce Administration Records and Control – Boca Raton, FL. The role reports directly to a unit lead, director, or upper‑level administrator and is responsible for paraprofessional HCM recruitment and onboarding processing to support and administer the University’s classification and compensation structures and strategies.

• 30% Onboarding and Data Management Services – Support a comprehensive onboarding process, including completing Form I‑9 verifications; ensure all required onboarding documents and clearances are received, reviewed and tracked prior to start of employment; serve as liaison for new hires and hiring managers; maintain legally compliant record‑keeping of secure employee files.
• 30% Employment Extensions – Review and process employment hires and extension requests for existing OPS, students and adjunct employees; confirm student enrollment for data extensions; obtain necessary approvals; resolve system issues to ensure accurate data in Workday.
• 20% Employment Authorization – Evaluate employment classifications and active work authorizations to ensure compliance with immigration laws; monitor visa expiration reports and notify departments and employees; submit E‑Verify cases and handle Tentative Non‑Confirmations.
• 10% Employment Screenings – Evaluate and determine mandatory employment screenings; collaborate with Recruitment Services and the Office of Compliance; coordinate with employees and hiring departments; manage background check processes.
• 5% General HR Operations – Identify solutions to routine and complex operational problems; meet project deadlines; support broader departmental priorities; maintain internal HR staff manual and operational checklists; assist with Public Records Requests and employment verification.
• 5% Additional Duties – Stay abreast of current HR developments; attend required trainings and conferences; share best practices; perform self‑service updates via Workday; serve on work groups or special committees as assigned.

• Experience working in Human Resources or performing human resources functions in related roles is required.
• Salary range: $45,000 – $55,000 annually; compensation based on experience.
• Full‑time exempt FLSA position.
• Location:
  
  Boca Raton, FL.
• Work days and hours:
  Monday to Friday, 8:00a.m. to 5:00p.m.; occasional evening, weekend or travel may be required.

• Medical (PPO/HMO 50$ per month single and 180$ per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program.
• State retirement options including tax‑deferred annuities and Roth 403(b) plans.
• Public Service Loan Forgiveness program.
• Sick Leave Pool Program; paid time off (vacation and sick leave, one personal day, nine paid holidays).
• Paid Community Engagement Volunteer Service Day;
  Employee Educational Scholarship Program (tuition assistance after 6 months of full‑time employment).

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at  or send an email to accommodate.