Administrative Manager

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service
, and Trust
, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:

• Health Insurance Benefits
  :
  No-cost employee Medical, Dental & Vision plans
• Generous Paid Time Off
  : 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit
  :
  Paid out annually after 5 years of service
• Work-Life Balance
  :
  Flexible work schedule
• Retirement Plans
  :
  Two pension/retirement options to choose from

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

The Recreation Services Administrative Manager performs responsible professional, administrative, and supervisory work overseeing the Department’s administrative operations, including human resources processes, purchasing and financial administration, information technology, employee training, communications, emergency management coordination, and organizational support. The position supervises the Department’s administrative team, provides direct support to the Department’s executive leadership, and coordinates department-wide projects and initiatives involving multiple sections and/or City departments.

Working closely with Department leadership, the Administrative Manager assists in establishing and implementing departmental goals and objectives, develops policies and procedures, manages projects, evaluates processes, and makes recommendations to improve organizational effectiveness. The position serves as a key liaison with internal City departments and provides leadership, coordination, and administrative oversight that promote consistency, accountability, efficiency, and operational excellence throughout Recreation Services.

• Oversees department administration including payroll, position control, purchasing and human resources related processes, department policies, department technologies, employee training and customer inquiries.
• Oversees department administrative processes related to provider agreements, public records requests, and records management
• Assists with the preparation and submittal of the department’s budget, purchasing and financial transactions.
• Plans and oversees the executive team’s and the department's meetings.
• Monitors and tracks action items from executive team and department wide meetings, provides administrative and organizational support to department leadership
• Oversees department’s awards program.
• Oversees administrative support for the Parks and Recreation Board.
• Coordinates Parks and Recreation Board meeting logistics, agendas, materials, and communications, and ensures timely follow-up on Board action items.
• Assists with department communications including website and program guide review, park signage, year in review and various marketing campaigns and materials.
• Oversees implementation and maintenance of department software and I.T related projects and makes recommendations for improvements via the use of technology.
• Develops and coordinates department customer service training program including new hire orientation and onboarding.
• Assists with financial and programming audits to ensure compliance with policies and cost recovery efforts.
• Assists Deputy Recreation Services Director in establishment of department goals and…