Receptionist​/Administrative Assistant

Oil Filtration Systems ® joined the Clark-Reliance ® family in 2010. OFS has become the leader in innovation related to oil and fuel filtration products manufacturing. We have accomplished this by focusing on our customer’s needs and requirements. Our triumphs have been made possible by our dedicated, highly qualified and experienced employees.

What is a Receptionist/Administrative Assistant?

The receptionist will contribute to the success of the Accounting and Human Resources departments through clerical support.

What We’re Looking For

The ideal candidate will have at least 6 months of order entry and clerical experience with use of a multi-line phone system minimum. Bi-lingual (Spanish) preferred. High accuracy levels even with constant interruptions. The hours for this position are 8am-5pm

Duties and Responsibilities

• Operate multi-line telephone system and route calls to the appropriate person, location, voice mail or page employees when appropriate.
• Greet visitors and escort to the proper office.
• Create file folders for all shop work orders. Make copies for production meetings and Engineering.
• Sort, file and maintain personnel records and accounting filing.
• Shred unnecessary confidential paperwork for the department.
• Post and maintain up to date information on bulletin boards as directed.
• Assemble and maintain new-hire orientation packets.
• Fax temporary employee time sheets agencies.
• Talk with delinquent customers to determine payment schedule for outstanding balances.
• Sort and separate mail. Post mail and answer questions regarding special situations.
• Enter orders in Mapics upon request.
• Maintain customer contact list. Order and ship customer brochure and/or gifts.
• Coordinate rental equipment as needed.
• Coordinate necessary training as determined by supervisors.
• Create travel arrangements as needed.
• Act as point of contact and assist with third party vendors/contractors. Assist with vendor contracts.
• Maintain sales binder as needed.
• Order and maintain office equipment and supplies.
• General basic cleaning on occasion.
• Coordinate maintenance on trucks and trailers.
• Responsible for professional appearance and communication skills. Business casual dress.
• Assist Manufacturing Manager upon request.
• Interact and communicate with all levels of employees within the Company, as well as suppliers, customers and peers effectively.
• Comply with policies, procedures, standards and rules of the Company.
• Maintain work area in a clean, orderly and safe manner.
• Punctual, regular and consistent attendance.
• Perform all other job-related duties as assigned.

Required Experience and Education

• Six months clerical experience with use of a multi-line phone system minimum.
• Six months order entry experience minimum.
• High school diploma or equivalent. Able to read, write, and follow verbal instructions in Standard English.
• Bi-lingual (Spanish) preferred.
• High accuracy levels even with constant interruptions.
• Proficient in MS Office products.
• Ability to use office equipment, such as multi-line phone system, computer, copier, calculator, fax etc.
• Ability to handle routine projects and tasks under close supervision.
• Ability to courteously deal with customers, employees, job applicants, vendors and the general public.
• Ability to multi-task, prioritize and maintain a high level of confidentiality.
• Successful passing of a routine motor vehicle report.

Physical and Technical Environment

• Minimal lifting up to 25 pounds occasionally.
• Must be able to sit, stand, walk, reach with hands and arms, bend and stoop in a normal office environment.
• Normal vision and manual dexterity for office duties.
• Normal office environment, on-going strict deadlines and changing project assignments.

Benefits and Perks

• 401(k)
• Employee Referral Bonus Program
• Tuition Reimbursement
• Paid Holidays
• Medical, Dental, and Vision Benefit Plans
• Paid Vacation and Floating Holidays
• Wellness Programs

More about Oil Filtration Systems ®

Oil Filtration Systems® manufactures Oil Purification Equipment designed to remove contamination (water, particulate, varnish, and/or entrained gases) from a wide variety of fluids, including Turbine Oil, Hydraulic Oil, Gear Oil, and Fuel Oil (#2 Diesel Fuel). We also operate the…