Principal Secretary SY

Position: Principal Secretary 25-26 SY

Job Title:

Secretary Principal

Reports To:

Campus Principal

Pay Grade:

PP05

Workdays:

212

Minimum Salary:

$19.75 per hour

Type of Assignment:

Non-Exempt

Mid-Point Salary:

$23.70 per hour

Contract Status:

At-Will

Funding:

This position is locally funded.

Consideration for directly related experience supported by an official service record or experience affidavit. Annualized pay may be pro-rated based on actual start date. Position Summary

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Minimum Requirements

• High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency.
• Must have satisfactory outcome of fingerprinting background check.

Preferred Qualifications

• Three (3) years of clerical experience.
• Ability to communicate effectively in both English and Spanish.

Knowledge, Skills, and Abilities

• Ability to use software to develop spreadsheets, databases, and word processing.
• Proficient keyboarding and file maintenance skills
• Ability to meet established deadlines.
• Excellent organizational, communication, and interpersonal skills.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Knowledge of Google Drive and Google programs (Docs, Sheets, Forms, and Slides).
• Ability to perform a variety of tasks often changing assignment on short notice.

Essential Functions/Key Responsibilities Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Assist the campus office as needed.
• Keep informed of and comply with policies established by federal and state law, State Board of Education rule, and board policy.
• Attend meetings and work overtime as required.
• Daily attendance at work and punctuality are essential functions of the job.
• Comply with all district routines and regulations.
• Maintain confidentiality.
• Perform other duties as assigned.

Supervisory Responsibilities

• Monitor the work of campus secretaries and clerical aides.

Working Conditions Tools/Equipment Used:

Standard office equipment including personal computer and peripherals.

Posture:

Frequent walking, Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching.

Lifting:

Occasional light lifting and carrying (less than 15 pounds).

Environment:

Work inside, may work outside; regular exposure to noise. May work prolonged or irregular hours.

Mental Demands:

Maintain emotional control under stress; work with frequent interruptions and prolonged or irregular hours.

Non-Discrimination Notice

Boerne Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of race, color, national origin, sex, age, or disability in educational programs or activities that it operates or in employment decisions.

#J-18808-Ljbffr