Rhetoric School Administrative Assistant and Registrar

Job Details

Job Location:

Geneva School of Boerne - Boerne, TX 78015

Position Type:
Full Time Rhetoric School

Administrative Assistant and Registrar

CLASSIFICATION:

Exempt

REPORTS TO:

Rhetoric School Headmaster

The purpose of this position is to support Rhetoric student achievement by performing a variety of administrative functions in support of the Rhetoric School mission. The RS Admin Assistant and Registrar acts in tandem, and when required, in the stead of the RS Administrative and Testing Coordinator in support of faculty, substitute teachers, volunteers, students and RS families.

The Rhetoric School Administrative Assistant and Registrar provides support for the administrative aspects of the RS. This includes securing substitute teachers and recording teacher attendance, serving as the office receptionist, processing paperwork and distributing mail, ensuring adequate inventory and ordering office and classroom supplies, recording student attendance and providing accurate reports to Rhetoric administrators, and completing general office administrative tasks.

Employee receives direction from the Rhetoric Headmaster. Methods of performing tasks are left to the judgment of the employee with input, advice, and direction as requested by the employee. The work may be reviewed upon completion.

This is a full-time, year-round position of 40 hours per week. In general, the workday is 7:30 a.m. to 4:15 p.m., five days a week. However, as an exempt employee, the employee is expected to work beyond the workday to perform duties outlined in the job description and as assigned. During the summer months, the workday may be reduced to 9:00 a.m. to 1:00 p.m. Monday through Thursday as the workload allows.

• Study the Bible, God’s only written Word
• Skillfully articulate the personal/ethical implications of a lifelong faith commitment
• Measure knowledge against the standard of God’s revealed truth in Scripture
• Actively participate in the explicitly religious components of the student and community programs
• Demonstrate an overt commitment to the life of a church and its core traditions
• Respect the School’s Christian mission and values, and aid students in Christian formation by exemplifying Christian living, both in and out of the office
• Be a positive role model for students by supporting Geneva’s Beliefs including the School’s Statement of Faith and Statement on Identity, Sexuality and Gender and exemplifying the Portrait of a Geneva Teacher
• Perform duties as a minister and steward of the Christian faith

• Answer incoming phone calls
• Respond promptly to emails and voicemails
• Assist visitors, volunteers and students as needed
• Provide late slips for students
• Maintain sign-in/sign-out logs using visitor tracking system
• Collect, document and file or distribute all incoming forms
• Distribute mail in teachers’ boxes in the workroom
• Assist with RS mailings, e.g., Summer/Beginning-of-School Mailing
• Collect and document money for a wide variety of student activities and disburse to appropriate offices

• Record and track student absences
• Process student absences and file any documentation
• Enter details for absences and excused school activities into Student Information System
• Monitor attendance daily for anomalies, including potential class skips, and report to supervisor
• Track student absences and report weekly to supervisor based on reporting thresholds
• Request homework assignments when necessary
• Track and report student tardies
• Track and report student tardies and report weekly to supervisor based on reporting thresholds
• Schedule detention and communicate to students and parents
• Reschedule students who missed assigned detention
• Record and track overall detentions on a yearly basis
• Respond to Records Requests – Logic & Rhetoric School
• Prepare and submit records requests for transfer students (Logic School)
• Prepare requested transcripts for signature and mail/submit (Logic School)
• Complete Verification of Enrollment forms for student drivers

• Coordinate substitute faculty coverage
• Contact…