Administrative Assistant

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily business operations in New York. This onsite role is a long-term contract opportunity for an individual who can manage a wide range of administrative activities, maintain confidentiality, and serve as a dependable point of coordination for the team. The position requires strong organizational skills, sound judgment, and the ability to handle multiple priorities in a fast-paced environment.

Fully on-site

Schedule:

Mon-Fri 7:30-4:30pm

Potential contract to hire

Responsibilities:

• Enter and maintain accurate information in internal records, databases, and filing systems to support efficient office operations.
• Coordinate meetings, conference calls, and schedules while ensuring participants receive the appropriate information and support.
• Manage incoming correspondence, direct inquiries to the appropriate contacts, and respond to routine office-related questions in a courteous manner.
• Support administrative activities across multiple functional areas and act as a reliable resource on day-to-day office matters.
• Review draft and final documents for completeness, formatting, and alignment with established administrative practices and procedures.
• Compile data, prepare summaries, and assist with reports related to budgets, project timelines, and operational metrics as needed.
• Handle sensitive materials and confidential documents with discretion while completing independent assignments and special projects.
• Assist with travel and expense-related tasks, including invoice support and use of tools such as Concur or similar expense management systems.
• Provide general office support such as photocopying, scanning, organizing materials, and maintaining orderly administrative workflows.