Permitting & Expediting Administrator

Do you face problems head on and thrive on tackling challenges? Are you naturally competitive and internally motivated to be the best in your field? If the answer is yes, then there may be a position for you at Encore Fire Protection. At Encore, we believe that the key to success is our diverse and talented team of employees.

Encore Fire Protection is an industry-leading, full-service fire protection company, serving over 30,000 customers down the east coast, from Maine to Louisiana. With over 2,400 dedicated employees, we deliver top-notch service to those who rely on us to save lives and protect property through state-of-the-art fire suppression, sprinkler systems, and alarm solutions.
Our mission?
To be the best fire protection company the industry has ever seen.

Our continued growth and success has created the need for an
Permitting and Expediting Administrator working on our operations team in our
Bohemia, NY Office
. This role is essential for managing all aspects of filing, permitting, and expediting plan and permit submittals with Authorities Having Jurisdiction (AHJs), as well as handling violation remedies and compliance correspondence. We're looking for someone with strong knowledge of fire alarm, sprinkler, suppression, and special hazard systems, to act as a liaison between our Special Services teams internally and regulatory agencies to ensure timely approvals and regulatory alignment.

• Prepare, submit, and track all fire protection permit applications.
• Maintain organized records of submittals, approvals, and revisions.
• Ensure documentation meets all applicable fire codes and standards.

• Follow up with AHJs to accelerate review and approval timelines.
• Coordinate with internal teams to gather required documentation and respond to AHJ comments.
• Resolve permitting delays and elevate issues when necessary.

• Draft and submit violation remedy letters and compliance documentation to AHJs.
• Collaborate with field and design teams to address cited issues and ensure corrective actions are implemented.
• Maintain a log of violations, resolutions, and correspondence for audit and reporting purposes.

• Interpret NFPA codes and local fire safety regulations for fire alarm, sprinkler, suppression, and special hazard systems.
• Advise internal teams on jurisdictional requirements and compliance strategies.
• Monitor changes in fire protection regulations and update internal processes accordingly.

• Serve as the primary point of contact for AHJs regarding fire protection permits and compliance.
• Communicate status updates to project managers and team leaders.
• Build and maintain strong relationships with regulatory agencies.

• 3+ years of experience in permitting, compliance, or regulatory coordination within the construction or trades.
• Strong knowledge of permitting processes’ codes and local fire safety regulations.
• Experience working with AHJs across multiple jurisdictions a plus.
• Excellent writing skills for formal correspondence and compliance documentation.
• Prior experience with fire alarm, sprinkler, suppression, and special hazard systems (preferred).
• Familiarity with construction documentation and plan review processes (preferred).

Salary commensurate with experience with opportunity for a results-driven bonus based on personal output and effectiveness in role. Expected salary range between $60,000 - $80,000

At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth.…