Billing Coordinator

Description

Let’s share a little about FBS, and then we welcome you to apply:

• We are so proud to be 100% Employee Owned. We hire owners, not employees! This means that employees earn ownership in our company through their work and build their net worth based on the company’s change in value over time.
• For our seventh consecutive year, we ranked in Idaho's Top 10 Best Places to Work.
• Franklin Building Supply is a lumber and building material company that has been in business for more than 45 years. We have locations spread across Idaho and one in Nevada.
• We supply just about everything besides plumbing and electrical to build homes. Our focus is on serving professional home builders. Along with supplying materials, we install a wide range of products including framing, overhead doors, insulation, gutters, siding, and more. We also manufacture trusses, cabinets, doors, and granite countertops.
• Our company is full of outstanding people who have worked for Franklin Building Supply for 10, 20, or 30 years. We’re working harder than anyone else in our market to get better every day, adding value for customers and improving the value of our company for our employee-owners.
• We are committed to working safer, smarter, and more efficiently than ever before. We are investing significant tools, equipment, training, and positions like this to help our team reach its potential.
• Along with competitive compensation, we offer competitive benefits that would be expected including medical/Rx, vision and dental insurance, 401(k), paid time off, holiday pay, disability & life insurance, etc.

The Billing Coordinator is responsible for managing financial transactions, billing, and record-keeping for the Treasure Valley Install Interiors Division

• Accurately invoice completed jobs, labor, and services within established timelines
• Process subcontractor and internal labor billing with attention to detail and compliance
• Review, update, and invoice picking tickets and job documentation
• Monitor billing systems to identify missing invoices, stalled payments, or discrepancies

• Reconcile sales orders, labor charges, credits, returns, and back charges
• Process account adjustments and ensure proper documentation and approvals
• Verify purchase order alignment and billing accuracy in coordination with procurement
• Maintain clean, accurate financial records to support audits and reporting

• Maintain and update billing and financial data in Bis Track, Job Sync, and Share Point
• Generate and review reports related to open contracts, invoicing status, and financial performance
• Ensure reports are reviewed, reconciled, and submitted by required deadlines

• Partner with sales, procurement, and project management teams to align billing with job progress and purchasing
• Communicate clearly to resolve billing issues, discrepancies, or missing information
• Support operational efficiency by proactively identifying billing risks or process gaps

• 100% of sales orders are invoiced within 24 hours of delivery or pickup
• 98% or higher invoice accuracy with minimal corrections required
• All subcontractor invoices processed in time for corporate deadlines
• Weekly and monthly reports completed accurately and on schedule

• Working knowledge of basic accounting principles
• Experience with billing, invoicing, or financial transaction processing
• Intermediate to strong Excel skills (reporting, tracking, reconciliation)
• Comfortable working in POS or ERP systems

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Good judgment and problem-solving skills
• Clear written and verbal communication
• Self-motivated with strong time management and goal-setting abilities