Accounts Payable Specialist

Mountain West Utility Trailer is seeking a motivated and detail-oriented Accounts Payable Specialist to join our team. This position will report directly to the Assistant Controller and partner with purchasing, receiving, and department leaders to support accurate and timely processing of vendor invoices and payments. The Accounts Payable Specialist will maintain AP records, ensure proper coding and approvals, and help improve and document AP processes, including supporting system/process enhancements as needed.

• Process vendor invoices end-to-end, including invoice capture, validation, coding, matching (when applicable), routing for approval, and posting in the AP system.
• Manage payment processing, including preparing weekly/monthly payment runs (ACH, checks, virtual payments as applicable), resolving holds, and ensuring payments are accurate and properly supported.
• Maintain accurate vendor records, including payment terms, remit-to addresses, W-9/tax documentation status (as required), and contact information; coordinate vendor setup/updates following internal controls.
• Respond to vendor inquiries professionally and promptly, including payment status, remittance questions, and invoice discrepancies; document outcomes and follow-up actions.
• Resolve invoice and payment discrepancies, including pricing/quantity issues, duplicate invoices, missing documentation, coding errors, and approval exceptions; work with internal departments to obtain missing information and drive resolution.
• Support AP reconciliations and month-end close, including assisting with AP aging review, clearing exceptions, supporting accrual needs, and providing documentation required for accurate financial reporting.
• Assist with AP policy/procedure documentation and improvements, identifying opportunities to streamline invoice processing, approvals, and vendor communications.
• Perform special projects and provide backup support within the accounting team as requested by management.
• Partner cross-functionally with other departments to resolve transaction issues and maintain strong internal working relationships that support accurate and timely AP processing.
• Other duties as assigned.

• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1–3 years of accounts payable or accounting support experience (or equivalent combination of education and experience).
• Strong attention to detail and accuracy, with the ability to manage high volume and meet deadlines.
• Demonstrated ability to research variances, resolve discrepancies, and apply sound judgment.
• Strong written and verbal communication skills; ability to work effectively with vendors and internal stakeholders.
• Ability to work independently and collaboratively as part of a team.
• Proficiency with Microsoft Office (Excel, Outlook, Teams); ERP/AP system experience preferred.