Senior Coordinator, Project Accounting

Senior Coordinator, Project Accounting

WSP is currently initiating a search for a Senior Coordinator, Project Accounting. The candidate may work out of any WSP US office. The Senior Coordinator will provide basic level professional support to a project team and/or other Project Accountants, assisting with reviewing project charges for accuracy, cost transfers, updating funding as needed, project budgets, and ensuring that all project data is current.

The Senior Coordinator will generate accurate and concise documentation regarding infrastructure/transportation/professional services projects within Oracle, providing pre-billing information for project manager and/or project accountant review, and is accountable for reviewing and providing QA/QC on invoices and ensuring compliance with the contract. The Senior Coordinator will ensure that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future‑ready solutions to clients.

• Partner with other Project Accountants and Project Managers to perform project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; profit and loss calculations, budget vs. actual cost, and assisting with providing project financial performance and profitability to project/program management.
• Respond to routine questions regarding the activities described above.
• Under general supervision, create, set‑up, and/or close‑out project accounts in Oracle, assisting with reconciling overall project payables and receivables to project budgets.
• Perform basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, reporting, and updating budgets as needed when contract modifications or budget changes arise.
• Assist project accountants and project teams in resolving data entry problems; facilitate processing of documents and expenditures.
• Under the direction of a project accountant, revise invoices and make appropriate adjustments to project expenditures such as splits or transfers and perform Oracle maintenance to include bill rate adjustments.
• Maintain quality control standards and procedures for generating accurate and precise project‑related financial records using Oracle, spreadsheets, and software.
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.
• Assist project accountants and project teams in verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Assist with ensuring draft invoices from subcontractors and/or billing are accurate based on the contract requirements; and, under general supervision, obtain Project Manager documentation, approvals, and signatures prior to submitting the invoice to the client.
• On assigned projects, identify and record unpaid contract billings, following up on any delinquent accounts receivable and/or unbilled costs.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients.
• Attend project‑related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed.
• Remain current on latest project accounting principles, processes, and subject matter.
• Exercise responsible and ethical decision‑making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

• High School Diploma or GED.
• At least 5 years business experience, preferably in Accounting, Billing, Accounts Receivable, or Accounts Payable.
• Basic ability in accounting principles, practices, and methods and their application to project work‑related issues.
• Possess an analytical mindset with an ability to exercise sound independent…