Accounts Receivable Specialist

Accounts Receivable Specialist

Established in 1982, Bolens Control House is a leading electrical wholesaler of industrial and automation controls in the southern Idaho market providing control solutions, services and components to the OEM and industrial markets. We are a family‑owned business and are looking to expand our business family with quality individuals who appreciate a good day’s work in a fun and rewarding work environment.

The Accounts Receivable Specialist is responsible for managing the company’s incoming payments, ensuring timely and accurate invoicing, reconciling accounts, and resolving payment issues. This role requires strong attention to detail, excellent communication skills, and a proactive approach to collections.

Starting salary range: $42,000.00 – $47,000.00 annually with possible year‑end bonus.

Full time: typically 8 a.m.–5 p.m.

• Prepare and send invoices to customers in a timely manner, including reviewing, scanning, and batching Bolens invoices.
• Post customer payments to the correct account by check, credit card, and electronic payments; make bank deposits.
• Monitor customer accounts to ensure timely payments.
• Contact customers regarding past‑due balances and resolve any billing issues.
• Maintain accurate A/R aging reports and track collection calls.
• Provide timely answers to customer requests and needs.
• Collaborate with the sales team to resolve invoice disputes quickly.
• Set up new customer accounts in the computer system.
• Prepare cash box and credit card reconcile reports, including journal entries.
• Answer phones, order office supplies, perform light cleaning (including dishes, counters, and vacuum).
• Mail open, stamp with date, and deliver to the correct person. Send out mail.
• File Bolens invoices and vendor invoices.
• Update forms when needed (ST‑101 Forms, Applications, Vendor references, etc.).
• Help with office parties and make arrangements for employees when needed.
• Provide a positive customer experience: service with a smile, courteous and pleasant.
• Perform light duties in Accounts Payable, including inputting vendor invoices, scanning, and attaching packing slips; assume responsibilities during vacation if necessary.
• Willingness to perform other duties as assigned.

• 1+ years of previous Accounts Receivable or Accounting experience.
• High School Diploma or equivalent (Preferred).
• Experience:
  
  Eclipse, Epicor, and Ariba computer experience is a plus (Preferred).
• Motivated self‑starter able to work independently.
• Basic computer skills: 10‑key, Microsoft Word, Microsoft Excel and email.
• Excellent verbal communication skills.
• Friendly and positive demeanor.
• Strong organizational skills with high attention to detail.
• Excellent problem‑solving, mathematical, and written communication skills.
• Ability to adapt in high‑stress situations, prioritize tasks efficiently, and meet deadlines.
• Ability to keep sensitive information confidential.
• Actively progressing in computer skills needed for daily activity.
• Actively broadening Eclipse, Epicor computer knowledge.

• Medical benefits.
• 401(k) plan with up to 4% employer match.
• 2 weeks paid vacation after 1 year.
• Paid major holidays.
• 5 days sick time.
• FSA and HRA.

Offer of employment is conditioned upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.

• Punctual; ready to work at scheduled start time and work until scheduled stop time.
• Provides ample time to review time‑off requests.
• Considers impact to others when scheduling time off.
• Does not abuse break/lunch times.
• Provides early notice when sick.