Accounts Receivable Clerk

Accounts Receivable Clerk

McMillen, Inc. is looking for a dedicated Accounts Receivable Clerk to join our finance team in a dynamic engineering services firm. The ideal candidate will be responsible for managing the invoicing and collections process, ensuring timely receipt of payments, and maintaining accurate financial records. Strong proficiency in Microsoft Excel is essential for this role, particularly for preparing reports and analyzing data.

• Generate and issue accurate customer invoices based on project milestones, contracts, or service agreements.
• Monitor accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Review and interpret per diem contracts to ensure accurate billing terms are followed (e.g., daily rates, expenses, caps).
• Follow up with clients on outstanding invoices via phone, email, or written correspondence.
• Reconcile customer accounts and resolve billing discrepancies in coordination with project and finance teams.
• Prepare aging reports and analyze trends in accounts receivable.
• Maintain detailed records of communication and collection activities.
• Assist in month‑end and year‑end closing activities related to receivables.
• Support audits by providing necessary documentation and records.
• Work closely with project managers and sales teams to ensure billing accuracy.
• Utilize Excel to create and manage reports, pivot tables, VLOOKUPs, and dashboards for tracking receivables performance.

• Diploma or degree in Accounting, Finance, or related field.
• 1–3 years of experience in accounts receivable or general accounting, preferably in engineering or professional services.
• Strong proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP, formulas, conditional formatting).
• Familiarity with accounting software (Trimble, Spectrum).
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Experience in the engineering, construction, or consulting industry.
• Knowledge of project-based billing or time & materials invoicing.
• Basic understanding of revenue recognition principles in service contracts.

• Pay Range: $21 - $27 hr (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement. Opportunities for professional development. Office‑based or hybrid work environment (as applicable).

McMillen, Inc. is an engineering, environmental, and construction firm providing scalable, multi-disciplinary capabilities.

McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Equal Opportunity Employer, including disabled and veterans.

Visa sponsorship, including renewal during employment, will not be provided for this position.