Payroll & AR Specialist

e.Republic is a leading organization focused on empowering state and local government and education through data, media, and events. We are committed to providing insightful guidance, promoting innovation, and forging connections that drive the adoption of technology solutions in government.

We are a Certified Amazing Workplace as well!

Department: Finance/Accounting

Manager: Controller

Direct Reports: No

Pay Range: $26.44 - $28.85/hour

Status: Non-Exempt

The Payroll and Accounts Receivable Specialist is responsible forsupporting key finance and accounting functions, including payroll processing, accounts receivable, collections, and selected general ledger activities. This role helps ensure accurate and timely payroll administration, effective collection of customer payments, accurate accounts receivable records, and proper reconciliation of payroll-related accounting activity.

This position requires strong attention to detail, sound judgment, excellent communication skills, and the ability to manage confidential employee and financial information with professionalism. As e.Republic is a fully remote, U.S.

-based organization, this role will collaborate virtually with employees, customers, and internal teams across the company.

The primary objective of this position is to ensure timely and accurate payroll processing, effective accounts receivable and collection support, and accurate payroll-related accounting entries and reconciliations. The role supports the Finance team by maintaining reliable records, responding promptly to customer and internal inquiries, and contributing to accurate monthly reporting.

• Timely and accurate completion of payroll processing.
• Accuracy of employee payroll setup, time records, final checks, and payroll documentation.
• Timely management of accounts receivable inquiries and customer payment processing.
• Effectiveness in collecting past due invoices and maintaining accurate collection notes.
• Accuracy and completeness of payroll journal entries and payroll-related reconciliations.
• Timely preparation of AR aging, AR transaction, and other required monthly reports.
• Responsiveness, professionalism, and accuracy in communication with employees, customers, auditors, and internal stakeholders.
• Compliance with company policies, procedures, and applicable payroll and accounting requirements.

• Inputs invoices into online customer payment systems.
• Processes manual credit card charges and refunds as needed.
• Provides customer receipts, statements, and payment information as requested.
• Supports accurate maintenance of accounts receivable records and documentation.

• Manages the accounts receivable inbox and provides timely, professional responses to customer inquiries.
• Supervises and monitors automated collection emails.
• Collects payment on past due invoices through appropriate follow-up and communication.
• Maintains accurate notes regarding collection activity and customer payment status.
• Escalates collection issues or unusual account activity as appropriate.

• Ensures accurate employee setup within payroll and HRIS systems.
• Reviews and verifies time clock records for accuracy and completeness.
• Processes payroll in a timely and accurate manner in accordance with company procedures and applicable requirements.
• Prepares final checks and final pay statements as needed.
• Maintains accurate payroll files, records, and supporting documentation.
• Serves as a liaison for the annual workers’ compensation audit.
• Serves as a liaison for the annual 401(k) audit.
• Handles payroll-related information with discretion and confidentiality.

• Enter payroll journal entries.
• Records monthly employer HSA contributions.
• Reviews monthly commissions and bonuses for accuracy and completeness.
• Reconciles payroll-related accrued expenses.
• Prepares monthly reports, including accounts receivable aging and accounts receivable transaction reports.
• Supports other finance and accounting projects or tasks as assigned.

• Strong foundational knowledge of payroll processes and practices (including CA).
• Experience with Rippling payroll, strongly preferred.
• Understanding of basic accounting principles.
• Experience with accounts receivable, collections, or related accounting functions preferred.

  This Job Description is subject to change.