Accounting Specialist

Lombard Conrad Architects seeks a detail-oriented and dependable Accounting Specialist to join our team. This position supports the firm’s day-to-day accounting operations, with a primary focus on accounts payable, employee expense and credit card reporting, vendor and consultant invoice coordination, and project accounting support.

This role reports directly to the Accounting Manager and works closely with employees, external project managers, vendors, and consultants. The ideal candidate is organized, accurate, service-oriented, and comfortable managing recurring deadlines in a professional services environment.

• Support day-to-day accounts payable functions, including vendor setup, invoice tracking, invoice approvals, payment processing, and related documentation.
• Manage employee expense reports and company credit card reporting, including review of receipts, coding, policy compliance, reconciliation support, and follow-up on missing or incomplete information.
• Coordinate consultant invoice review and payment processes, including verification against project records, contracts, fee amounts, billing status, and required insurance documentation.
• Provide project accounting support, including new project setup, client setup, project terms, budget entry, cost coding, and billing coordination related to consultant invoices and reimbursable expenses.
• Communicate professionally with employees, project managers, vendors, and consultants to resolve invoice, coding, documentation, approval, and payment questions.
• Maintain accurate and organized accounting records, digital files, approvals, payment documentation, and project accounting support materials.
• Assist the Accounting Manager with monthly billing preparation, project close-out, accounts receivable support, audits, tax requests, insurance documentation, year-end tasks, and process improvements.

• Prior experience in accounting, bookkeeping, accounts payable, project accounting, or administrative accounting support.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple tasks, deadlines, and follow-up items.
• Proficiency with Microsoft Excel, Outlook, and general office software.
• Ability to learn accounting, project management, and expense management systems.
• Ability to handle confidential financial and personnel information appropriately.
• Strong written and verbal communication skills.
• Professional, dependable, and service-oriented approach.

• Experience in architecture, engineering, construction (AEC), or another professional services environment.
• Experience with Deltek Vantagepoint or similar project-based accounting software.
• Familiarity with consultant invoices, reimbursable expenses, and project billing.

Salary ranging from $48,000 – $60,000 will be based on experience, qualifications, and familiarity with project-based accounting systems such as Deltek Vantagepoint.

The successful candidate will be accurate, organized, responsive, and proactive. They will be comfortable following established procedures while also identifying opportunities to improve workflows, tracking tools, and internal processes. This position requires strong follow-through, clear communication, discretion, and the ability to work both independently and collaboratively.

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