Accounts Payable Supervisor

Top Dog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth — owning the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike.

Over the past three years, we've grown 2–3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale — intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability.

We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here.

Top Dog Law is seeking an experienced and detail-oriented Accounts Payable Supervisor to oversee the firm’s accounts payable function and ensure accurate, timely, and efficient processing of vendor invoices and payments.

This role will be responsible for managing day-to-day AP operations, maintaining strong financial controls, resolving vendor issues, and ensuring the AP team consistently meets deadlines and service expectations. The Accounts Payable Supervisor will work closely with Accounting, Finance, Procurement, and internal stakeholders to improve processes, increase efficiency, and maintain accurate financial records.

The ideal candidate is highly organized, analytical, and comfortable working in a fast-paced, high-growth environment. This person should be a strong people leader who takes ownership, identifies opportunities for process improvement, and maintains a high level of accuracy while managing competing priorities.

• Supervise the day-to-day operations of the Accounts Payable function.
• Lead, coach, and develop AP team members while establishing clear expectations and accountability.
• Oversee the timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments.
• Review invoices for appropriate documentation, coding, approvals, and compliance with company policies.
• Ensure invoices are properly coded to the appropriate general ledger accounts, departments, entities, and cost centers.
• Manage payment runs and ensure vendors are paid accurately and on schedule.
• Monitor AP aging and proactively address past-due invoices, discrepancies, and outstanding items.
• Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues.
• Maintain strong relationships with vendors and internal stakeholders to ensure timely resolution of AP issues.
• Partner with Accounting to support accurate month-end and year-end close processes.
• Assist with AP-related account reconciliations and ensure outstanding balances are appropriately researched and resolved.
• Maintain and strengthen internal controls around invoice processing, approvals, vendor setup, and payment authorization.
• Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes.
• Identify opportunities to automate and streamline AP processes while maintaining appropriate controls.
• Develop and maintain AP procedures, documentation, and workflow standards.
• Monitor team performance, workload, and turnaround times to ensure service-level expectations are met.
• Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and other relevant metrics.
• Partner with…