Administrative Specialist II – Juvenile PA

Overview

The Ada County Prosecutor’s Office is dedicated to serving Idaho’s largest community, keeping it a safe place to live and work, giving a voice to crime victims and advocating for the citizens of Ada County.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• 11.96% employer contribution in a state retirement system
• 457(b) deferred compensation plan with up to 3% county match
  , plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing
• The Ada County Prosecutor’s Office is a qualifying employer under the Federal Public Loan Forgiveness (PSLF) program (certain conditions apply). Student loan forgiveness eligibility

Please note
:
The location for this position is at our Juvenile Services Department/Court Services located at 6300 W. Denton St., Boise, .

POSITION GENERAL

SUMMARY:

Provides technical and administrative assistance to the Ada County Prosecutor and staff. Greets guests, visitors, and callers, in person and telephonically, providing department-related information and/or directing them to appropriate offices or staff members. Performs a variety of operational tasks and related work as required. This position is located in the Ada County Prosecuting Attorney’s Office.

DISTINGUISHING FEATURES:

An Administrative Specialist II performs moderately complex and varied work under general supervision and according to pre-defined guidelines. The incumbent resolves operational matters in a variety of media while maintaining a high level of professionalism and confidentiality.

• Resolves inquiries from individuals in person, by telephone, and via correspondence by operating multiple computer programs simultaneously;
• Types letters, memoranda, reports and other materials from templates or rough drafts;
• Drafts, proofreads and edits routine correspondence;
• Sorts, indexes and files materials alphabetically, numerically or by other predetermined classification;
• Performs data entry into Ada County Prosecutor Case Management System and/or other systems as required;
• Maintains statistical data relevant to the assigned department;
• Manages daily/weekly calendars and schedules meeting and appointments;
• Ability to safely operate a county vehicle (passenger car) in order to facilitate delivery of documents, files and/or records;
• Lift and organize boxes and files;
• E-file and serve court documents;
• Drafts basic legal pleadings;

• Operates a web-based central phone agent console to receive and route a high volume of calls;
• Receives, records and transmits telephone messages to appropriate parties;
• Greets and directs guests and visitors to appropriate offices, locations or staff members;
• Screens calls to control access to staff;

• Monitors and escorts visitors per security requirements;
• Receives and distributes incoming/outgoing paperwork and digital filings from various departments and agencies to appropriate parties;
• Serves as a liaison between the prosecutor’s office and other agencies to answer questions, provide information and help resolve issues;
• Processes new criminal cases and ensures they are accurately tracked and assigned.

• Performs related functions as assigned.

• Three years of previous experience;
• High school diploma or equivalent;
• Excellent written and verbal skills;
• Proficient with MS Word, PowerPoint, Adobe and Excel;
• Skill typing accurately at least
  -50 wpm;
• Ability to exercise a high level of professionalism;
• Ability to organize projects and develop timelines and schedules;
• Ability to maintain highly confidential material and use discretion in handling office affairs;
• Ability to exercise independent judgment;
• Ability to develop, prepare and maintain accurate records and files;
• Ability to analyze data and make decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures;
• Ability to work independently, exercise good judgment, take initiative, handle sensitive information in a confidential…