Executive Assistant

About Us

At Roundhouse, our mission is simple yet powerful: "Putting humanity into housing". Founded in 2008, we are a rapidly growing developer and manager of diverse real estate projects, now operating in four states with more than 10,000 multifamily units and over $2B of assets under management.

Our core values – Elevating the Built Environment, Pioneering Spirit, Belonging, and Future-Focused, guide how we approach every project and decision.

We challenge the status quo by identifying emerging markets and trends that improve the lives of our residents and deliver strong results to our partners. We take a long‑term view that prioritizes community building and cultivates pride in the places we build and cities we inhabit.

Our culture is what makes Roundhouse unique. The qualities we share shape how we support each other and the experience we create for every resident:

• One Team – We put people first, work with humility, and celebrate wins together.
• Self‑Starter – We take initiative, own outcomes, and push ideas forward with energy and purpose.
• Forward Thinker – We stay curious, embrace change, and explore better ways to serve our residents and partners.
• Commitment to Excellence – We set high standards, double‑check details, and take pride in doing the work right.

If you want to make a positive impact, thrive in a collaborative and fast‑moving environment, and join a team that strives to improve every life we touch, we want to meet you.

The Executive Assistant provides high‑level administrative support to the CEO and President of Roundhouse Communities and administrative and office support to the COO and CFO. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a dynamic and fast‑paced environment. The position requires independent judgment, professionalism, and leadership in managing administrative processes and office functions.

• Provide comprehensive administrative support to the executive team (four executive team members), including complex calendar management, scheduling, and meeting coordination.
• Help manage/remind hold what our days look like based on calendar.
• Prepare presentations, reports, correspondence, and other materials on behalf of leadership.
• Coordinate travel arrangements, itineraries, and logistics for executive meetings and events.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and support key initiatives, projects, and deadlines across departments.
• Oversee day‑to‑day office operations, ensuring a well‑organized and efficient workplace.
• Serve as the primary point of contact for vendors, service providers, and building management.
• Manage office supplies, equipment, and workspace needs, anticipating and resolving issues proactively.
• Plan and execute company meetings, events, and employee engagement activities.
• Assist with expense reporting, budget tracking, and invoice processing.
• Identify and implement process improvements to enhance administrative efficiency.
• Perform other related duties as assigned, in compliance with applicable laws and consistent with the essential functions of the role.

• Minimum of 5 years supporting senior executives or leadership teams in a professional setting.
• Strong proficiency in Microsoft Office Suite.
• Exceptional written and verbal communication skills.
• Excellent organizational and time management abilities.
• Strong problem‑solving skills and a proactive mindset.
• Professional presence, sound judgment, and the ability to maintain confidentiality.
• Occasional travel may be required.
• Occasional early morning, evening or weekend work may be required to support executive activities or company events.

This is a full‑time position with competitive pay, comprehensive benefits, and unique perks designed to support our team’s well‑being, growth, and sense of community.

• Medical, including a zero‑cost employee plan
• Dental and vision coverage
• Mental wellness program
• Gym membership stipend

• Annual bonus
• 401(k) with employer match
• Company‑paid life insurance
• Short‑term and long‑term disability coverage options

• Paid time off (PTO) and 9 company‑paid holidays
• Paid maternity and parental leave
• Employee housing discount
• Cell phone stipend
• Alternative transportation allowance
• Monthly coffee coupon
• Perks at Work program

• Professional development support
• Peer recognition program
• Years of service awards
• Infinite possibilities program

Roundhouse is an equal opportunity employer and welcomes candidates from all backgrounds and experience to apply.