Elections Office Receptionist

The Ada County Clerk’s Office, proudly named one of Idaho’s Best Places to Work multiple years in a row, is driven by a passion for public service and building trust in government. Our culture is rooted in kindness, joy, innovation, transparency, and a focus on what matters most: our customers and each other. If you have both the heart and the drive to serve the public, we’d love to meet you.

The Ada County Clerk’s Office is a great place to work! Within Ada County, there are more than 2000 employees dedicated to enhancing our community’s quality of life. Within the Clerk’s Office there about 200 employees and this is an exciting opportunity to join a team that’s making a real impact every day.

We offer a competitive Total Rewards package that adds approximately 40% to your base salary, including:

• Comprehensive medical, dental, and vision coverage
• Generous vacation and sick leave starting day one
• 11 paid holidays each year
• One of the nation’s top state retirement systems (11.96% employer contribution)
• 457(b) plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and wellness programs
• Ongoing training opportunities

The Ada County Clerk’s Office serves the community through five divisions:
Court Clerks, Recorders, Auditors, Elections, and Community Programs
. If you have ever voted, filed court documents, obtained a marriage license, applied for rental assistance or researched how your property tax dollars are spent, you’ve experienced our work firsthand. We do our best each and every day to make sure Ada County citizens have a smooth and efficient experience with our office. Learn more about Ada County Clerk's Office by visiting our website.

Ada County Clerk's Office

A letter of interest and an updated resume must be submitted with your application to be considered for any Clerk’s Office positions.

The Receptionist is the first point of contact with customers and visitors to the Ada County Elections office. The position performs various office support functions, greets visitors to the office, answers telephones, transfers calls, answers routine questions, and provides information of a general nature. Additionally, the Receptionist may assist with clerical duties such as filing, typing, data entry, assisting staff members, and performing other special projects as requested.

This position is located in the Elections Division of the Clerk/Auditor/Recorder’s Office.

The incumbent works under general supervision to carry out work assignments in accordance with instructions, policies, procedures, and Idaho Code.

• Provides front-facing, first-line support to staff and customers;
• Greets visitors to the office in-person;
• Answers multiple phone lines and redirects to appropriate persons;
• Responds to routine questions and refers non-routine questions to appropriate persons;
• Performs clerical functions related to the administration of petitions, including receiving, scanning, prepping, and notarizing;
• Performs clerical functions related to processing public records requests;
• Provides support related to elections volunteers and/or phone bank operations;
• Screens calls;
• Sorts, distributes and responds to email inbox and regular mail;
• Performs data entry;
• Sorts and files documents;
• Maintains phone lists;
• Maintains and organizes the Elections lobby.

• Monitors and escorts visitors per security requirements;
• Performs related duties as required.

• High School diploma or equivalent;
• Minimum of two (2) years related experience;
• Maintenance of Idaho Notary Public Commission, including the ability to be commissioned within six months of hire, is required;
• Knowledge ofoffice routines and procedures;
• Knowledge of Microsoft Word, Excel, and Outlook;
• Knowledge of modern databases with a focus on data entry;
• Skill in the operation of a personal computer;
• Skill in the operation of multiple phone lines;
• Ability to understand and follow written and verbal directions;
• Ability to communicate effectively verbally and in writing;
• Ability to deal with the public in a tactful and courteous manner;
• Ability to maintain…