Administrative Specialist II - Prosecuting Attorney

General Summary

Please Note:

This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.

The Ada County Prosecutor's Office is dedicated to serving Idaho's largest community, keeping it a safe place to live and work, giving a voice to crime victims and advocating for the citizens of Ada County.

We offer acompetitive Total Rewards package that increases your base salary by approximately
40%, including:

* Excellent medical, dental, and vision insurance

* Generous vacation and sick leave starting on day one

* 11 paid holidays annually

* Participation in one of the Nation's best state retirement systems which includes 11.96% employer contribution

* 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)

* Paid parental leave, life insurance, and robust wellness programs

* Ongoing training opportunities and career pathing

* The Ada County Prosecutor's Office is a qualifying employer under the Federal Public Loan Forgiveness (PSLF) program (certain conditions apply). Student loan forgiveness eligibility

Learn more about Ada County Prosecutor office by visiting their website.

Ada County Prosecutor

POSITION GENERAL

SUMMARY:

Provides technical and administrative assistance to the Ada County Prosecutor and staff. Greets guests, visitors, and callers, in person and telephonically, providing department-related information and/or directing them to appropriate offices or staff members. Performs a variety of operational tasks and related work as required. This position is located in the Ada County Prosecuting Attorney's Office.

DISTINGUISHING FEATURES:

An Administrative Specialist II performs moderately complex and varied work under general supervision and according to pre-defined guidelines. The incumbent resolves operational matters in a variety of media while maintaining a high level of professionalism and confidentiality.

Essential Functions

* Resolves inquiries from individuals in person, by telephone, and via correspondence by operating multiple computer programs simultaneously;

* Types letters, memoranda, reports and other materials from templates or rough drafts;

* Drafts, proofreads and edits routine correspondence;

* Sorts, indexes and files materials alphabetically, numerically or by other predetermined classification;

* Performs data entry into Ada County Prosecutor Case Management System and/or other systems as required;

* Maintains statistical data relevant to the assigned department;

* Manages daily/weekly calendars and schedules meeting and appointments;

* Ability to safely operate a county vehicle (passenger car) in order to facilitate delivery of documents, files and/or records;

* Lift and organize boxes and files;

* E-file and serve court documents;

* Drafts basic legal pleadings;

* Operates a web-based central phone agent console to receive and route a high volume of calls;

* Receives, records and transmits telephone messages to appropriate parties;

* Greets and directs guests and visitors to appropriate offices, locations or staff members;

* Screens calls to control access to staff;

* Monitors and escorts visitors per security requirements;

* Receives and distributes incoming/outgoing paperwork and digital filings from various departments and agencies to appropriate parties;

* Serves as a liaison between the prosecutor's office and other agencies to answer questions, provide information and help resolve issues;

* Processes new criminal cases and ensures they are accurately tracked and assigned.

ADDITIONAL FUNCTIONS:

* Performs related functions as assigned.

Job Requirements

* Three years of previous experience;

* High school diploma or equivalent;

* Excellent written and verbal skills;

* Proficient with MS Word, PowerPoint, Adobe and Excel;

* Skill typing accurately at least
-50 wpm;

* Ability to exercise a high level of professionalism;

* Ability to organize projects and develop timelines and schedules;

* Ability to maintain highly confidential material and use discretion in handling office affairs;

* Ability to exercise independent…