Administrative Specialist II

Administrative Specialist II

Posting Number: SP005288P

Division/College: University Outreach - Boise

Department: Boise Center

Location: Boise

Posting Context Statement: The Administrative Specialist provides essential administrative, operational, and logistical support to the facilities and operations at UI Boise. Working closely with and reporting directly to the Facilities and Operations Manager, this position supports daily departmental functions and ensures efficient execution of operational processes. The role serves as a point of contact for internal and external inquiries, contributing to a well‑organized, responsive, and service‑oriented Facilities and Operations team.

Position Overview: The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

• Compose, proofread, edit and distribute a variety of business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate logistics for regular travel and meetings.
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data.
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management.
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals.
• Manage inventory.
• Other duties as assigned.

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service.
• Using computer software and applications for word processing, spreadsheets, email and internet research.
• Balancing a workload of assigned tasks to meet multiple deadlines.

• High School Diploma or equivalent.

• Ability to work nonstandard business hours occasionally, including weekends and holidays.

• Experience working for a college or university.
• Providing support to committees.
• Event planning experience.
• Strong verbal and written communication skills.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.