Construction Administrator

Construction Administrator

This role supports complex construction projects by drafting and managing contractual notices, ensuring strict compliance with contract requirements, and coordinating with cross-functional teams. The Construction Administrator / Notice Writer maintains the integrity of project documentation, supports commercial and contractual alignment, and plays a key role in dispute avoidance and resolution within a contract administration function.

• Draft, review, and issue formal contractual notices, including delay notices, change notifications, and claims correspondence, in alignment with contract requirements.
• Ensure all notices are clear, accurate, and delivered within the required contractual time frames.
• Align all notices and related documentation with the Project Organization Plan and established document control procedures.
• Verify that notices and documentation comply with Owner requirements, including Code of Accounts, Change Control Plan, and risk management protocols.
• Receive and process notices from the general contractor and other project stakeholders in a timely and organized manner.
• Maintain and update the Notice Register on a daily basis to ensure accurate tracking and documentation of all notices.
• Distribute notices to appropriate stakeholders and follow up to secure timely responses and resolution of issues.
• Maintain detailed communication logs to ensure full traceability of all correspondence and decisions related to notices.
• Partner closely with Project Management, Legal, and Construction teams to validate notice content, assess risk exposure, and understand contractual implications.
• Apply commercial acumen to guide stakeholder engagement and support dispute avoidance and resolution efforts.
• Upload, organize, and manage all notices and related documents within enterprise systems such as Procore, SharePoint, or Quick Base.
• Ensure all documentation meets audit requirements and internal quality standards.
• Track critical notice deadlines and maintain complete, accurate records to support contractual and regulatory compliance.
• Provide ongoing commercial and administrative support to the Contract Administration Team on contract-related and commercially driven tasks.
• Assist with archiving, organizing, and maintaining commercial documentation to support project closeout and future reference.
• Support overall construction administration and project coordination activities, including data entry and document control tasks as needed.

• 7+ years of experience in construction contract administration, claims, or notice management.
• Strong understanding of construction contract terms and conditions, including schedule, change management, and claims.
• Experience with document control systems and compliance standards in a construction environment.
• High attention to detail with strong written communication skills, particularly in drafting formal contractual correspondence.
• Ability to coordinate effectively across cross-functional project teams and manage competing deadlines.
• Proficiency with Procore for construction project documentation and notice management.
• Proficiency with Quick Base for tracking and managing contractual and commercial data.
• Experience using SharePoint for document control and collaboration.
• Strong construction administration experience, including document control and project coordination.
• Proficiency with the Microsoft Office Suite for document preparation, tracking, and reporting.
• Accurate data entry skills to maintain registers, logs, and records.

• Experience working within a contract administration or owner's representative consulting environment.
• Exposure to IPD (Integrated Project Delivery) and lean construction methodologies and tools.
• Demonstrated commercial acumen and the ability to support dispute avoidance and resolution.
• Experience supporting large, complex construction projects, including semiconductor or advanced manufacturing facilities.
• Strong organizational skills and the ability to maintain comprehensive, audit-ready records.
• Comfort working with enterprise-level project management and document control platforms.
• Interest in ongoing professional development through structured learning and training programs.

This is a salaried position structured around a standard 40-hour workweek with a strong emphasis on work-life balance. The role supports major construction projects, including work associated with a large technology client in Boise. The position can be based on site in Boise or local to the Portland area. For those based near Portland, the role follows a hybrid schedule with three days per week in the Lake Oswego office and the remaining time remote, offering flexibility while maintaining close collaboration with the team.

You will work within an owner's representative consulting environment that combines a local, progressive firm culture with the resources and reach of a larger organization, providing access…