Elementary Head Secretary

Elementary School Secretary

Hours:

40 Salary: $16.94 Calendar: 205

Purpose:

Performs administrative, clerical and office duties to support the functions of an elementary school; performs related work as required.

Performance Responsibilities:

• Performs administrative support functions related to school registration, attendance, payroll, bookkeeping, student files/records, purchasing, etc.
• Answers incoming phone calls, providing referrals to other departments or staff as needed
• Operates standard and specialized office equipment, including computer hardware/software
• Assists students and parents with registration and withdrawal processes
• Creates and maintains a supply of necessary forms used in department
• Purchases supplies through District accounting system and verifies receipt
• Perform bookkeeping functions, makes deposits and generates and distributes financial reports
• Generates and distributes computer reports for counselors, teachers, and administrators
• Receives and distributes incoming mail and packages
• Reviews time cards for accuracy and completeness;
  Maintains personnel leave reports and records
• Maintains accurate attendance records and daily enrollment count for monthly and quarterly reports
• Facilitates and prepares report cards
• Assists with preparations for Parent Teacher Conferences and Open House
• Facilitates all aspects of pre-registration; organization fall registration
• Receives, distributes and tracks incoming legal documents from processors
• Maintains accurate student data information and records utilizing the computer
• Types forms, letters or other documents
• Performs scheduling/calendar duties
• Performs all work duties and activities in accordance with District policies, procedures and safety practices

Other

Duties and Responsibilities:

• Assists other Secretaries as needed
• Provide first aid, assistance with medication, treatments and other health services to students as needed within district procedures, policies and as trained by school nurse
• Performs other related duties as required

Knowledge, Skills and Abilities:

• Operation of standard and specialized office equipment including a personal computer and job-related software such as Word, Excel, or others
• Operation of multi-line telephone system and voice mail system
• English grammar and punctuation
• Basic math, accounting and recordkeeping
• Current office practices and procedures
• Ability to perform a wide variety of clerical and administrative support duties
• Ability to follow written and oral instructions
• Ability to maintain records efficiently and accurately and to prepare clear and concise reports
• Ability to operate a variety of standard and specialized office equipment
• Ability to maintain effective working relationships with other school employees, supervisory personnel, and the public
• Ability to operate a personal computer including software applications appropriate to assigned duties
• Ability to communicate effectively both orally and in writing
• Ability to perform accounting and mathematical functions
• Ability to respond appropriately to emergency or unusual situations that may involve administering first aid, contacting parents, or dealing with sensitive or confidential issues
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
• Ability to perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner
• Ability to perform time management and scheduling functions, meet deadlines, and set task priorities
• Ability to maintain office, school, and individual confidentiality

Qualifications:

• High school diploma or GED equivalency; and
• Some general office experience; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Essential Physical Abilities:

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment
• Sufficient personal mobility, agility, strength and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period of time, lift or move up to 20 pounds and work in an office environment.

Evaluation:
Yearly by supervisor

Terms of Employment:
To be determined by calendar year. Regular attendance is an essential function of this job

• If you are chosen for this position your employment with the District would be "at will". Employment at Will…