Administrative Assistant

Job Title

Trial Court Administrator

Works closely with the public and court staff. Will perform typing, filing, secretarial, and varied administrative tasks; will perform other related work as assigned.

The work requires the exercise of good judgment in the application of prescribed procedures and methods to routine matters. The employee must be innovative and alert to new and better ways to accomplish the work of the office.

• Greets program participants and visitors in a pleasant and courteous manner, and acts as receptionist;
• Screens incoming telephone calls, answer callers' questions, take messages, and/or redirect calls;
• Opens, sorts, and distributes mail;
• Files, indexes, and processes office records, legal documents and related materials;
• Prepares and types requests for the purchase of supplies;
• Enters data in the computer system;
• Composes correspondence in accordance with established procedures;
• Prepares and handles correspondence of a sensitive and confidential nature;
• Types correspondence, forms, labels, and miscellaneous documents; and
• Maintains logs and other records.

Additional Functions:

• Performs related duties as assigned.

• High school diploma or equivalent;
• Previous clerical experience preferred;
• Knowledge of personal computers and word processing;
• Knowledge of Microsoft Windows, Word, Excel, Access, e-mail, data-entry software, and other office-related computer software;
• Knowledge of business English grammar, spelling and punctuation and math;
• Knowledge of proper telephone and office etiquette;
• Skill in operation of various office machines, such as fax machine, calculators, copiers, computer printers, scanners, etc.;
• Skill in communicating with a culturally diverse and manipulative populations;
• Ability to type accurately at a good rate of speed;
• Ability to develop, prepare and maintain accurate records and files;
• Ability to compose letters, memos, etc., from written and verbal instructions;
• Ability to create and prepare written statistical reports;
• Ability to research and organize data;
• Ability to follow verbal and written directions;
• Ability to establish and maintain an effective working relationship with Drug Court personnel and the public;
• Ability to deal with confidential information in a responsible manner; and
• Ability to perform duties with minimal supervision.

Other Requirements:

• The Incumbent is subject to a criminal records check.

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• May be required to lift up to 20 lbs.;
• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

Disclaimer:

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job.

This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.