Administrative support assistant

Administrative Support Assistant

Department of Agriculture – Forest Service

This position is located on a Region 1 and serves as the Fire and Aviation Administrative Support Assistant. This position provides administrative support for the fire organization, property and procurement management, database management for both fire and fuels management, and budget services. For additional information about the duties of this position, please contact Tiffany Counts nts.

• Provides administrative support in the specialized area or program the unit and or staff supports.
• Maintains oversight of administrative and personnel actions as directed by the supervisor.
• Tracks personnel requests, updates to organizational charts, phone lists, emergency contact information, and travel voucher input for employees.
• Provides budget assistance including fleet tracking and mileage input, cell phone coordination, and credit card assistance for unit employees.
• Issues burn permits and maintains records of burn and campfire permits.
• Maintains red card printouts and folders, year‑end reporting, and pack test coordination.
• Tracks qualification and certification training using the appropriate database.
• Utilizes computer applications and technology to produce a wide variety of documents such as correspondence, reports, and spreadsheets.
• Sets up devices necessary to conduct electronic/virtual meetings.

• Must be a U.S. Citizen or National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• All federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check.
• As a condition of employment for accepting this position, you will be required to serve a 1‑year probationary period during which the agency will evaluate your fitness and whether your continued employment advances the public interest.

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. Experience refers to paid and unpaid experience, including volunteer work. The following specialized experience requirements apply:

• GS‑05: One year of specialized experience equivalent to at least the GS‑04 grade level:
  • Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; and/or
  • Maintaining written records and files in electronic and/or hardcopy filing systems; and/or
  • Using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format.
• GS‑06: One year of specialized experience equivalent to at least the GS‑05 grade level:
  • Providing support and assistance processing a wide variety of requisitions; and/or
  • Reconciling purchases and maintaining files in accordance with Federal regulations and agency directives; and/or
  • Processing incoming and outgoing mail; and/or
  • Establishing and maintaining the unit’s files, accountable property inventories, records, etc.; and/or
  • Using automated software to produce reports, correspondence and other written documents in draft form.
• GS‑07: One year of specialized experience equivalent to at least the GS‑06 grade level:
  • Carrying out new systems or administrative processes to meet unit needs; and/or
  • Receiving and reviewing all formal ingoing/outgoing correspondence for proper format, grammar, punctuation, etc.; and/or
  • Using automated databases and software to produce reports and record information; and/or
  • Establishing and maintaining manual and electronic records and filing systems; and/or
  • Producing written documentation, reports, memos, etc., in final format.
• Alternatively, equivalent educational qualifications combined with experience may satisfy the grade requirements.

See above for education that may be qualifying for the specific grade level.

Region 1 – specific office location to be determined at the time of the job offer. Final determination of the duty station will be made by the selecting official. Salary range is for the rest of the U.S. (RUS). For additional information on pay rates, refer to OPM.gov.

$40,736 – $65,599 per year.

As a federal employee, you and your family will have access to a comprehensive benefits package designed to make your federal career rewarding. For more information on federal benefits, visit the agency website.