Administrative Specialist II

General Summary

$21.00 - $22.00/hr.

Please Note:

This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer acompetitive Total Rewards package that increases your base salary by approximately
40%, including:

* Excellent medical, dental, and vision insurance

* Generous vacation and sick leavestarting on day one

* 11 paid holidays annually

* Participation in one of the nation's best state retirement systems, with 11.96% employer contribution

* 457(b) deferred compensation plan with up to 3% county match, plus a401(k)

* Paid parental leave, life insurance, and robust wellness programs

* Ongoing training opportunities and career pathing

The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District. This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance.

Our Mission is to support court systems that put people first and ensure access to the court.

Learn more about Ada County Trial Court Administration by visiting their website. Ada County Trial Court Administration

REQUIRED:

An updated resume and cover letter must be attached with your application.

POSITION GENERAL

SUMMARY:

Performs typing, filing, secretarial and varied administrative tasks in support of the Trial Court Administrator's Office.

DISTINGUISHING FEATURES OF THE CLASS:

Works under general supervision and acts under own initiative. Performs advanced work of a confidential nature that requires thorough knowledge of practices and policies. Coordinates activities across multiple offices and departments. An Administrative Specialist I is distinguished from an Administrative Specialist II because a I services only one division of TCA and II services all of TCA.

Essential Functions

* Welcomes visitors and answers questions about court processes and procedures;

* Screens incoming telephone calls, answers questions, routes calls, and takes messages;

* Opens, sorts, and distributes mail;

* Composes letters, e-mails, and other correspondence, and disseminates information;

* Prepares and handles correspondence of a sensitive and confidential nature;

* Proofreads material for accuracy, completeness and punctuation;

* Maintains office files, indices, lists, and other records;

* Prepares and submits bills for payment, audits and processes witness claim forms for payment;

* Creates and processes requests for service;

* Orders office supplies and printing;

* Schedules conference rooms, meetings, and ensures rooms are properly prepared;

* Makes travel arrangements and processes registrations and travel related paperwork;

* Sorts, compiles and monitors weekly bail bond forfeiture lists, and overdue bail bond list;

* Prepares demand letters and other correspondence to bail bond agents;

* Coordinates the instant drug test for the judges, prepares bills, and keeps information logs and collects drug test fees;

* Receives and distributes felony pre-sentence investigations;

* Maintains the court's law library and updates codes for all judges and courtrooms;

* Assists with new judges' investitures ceremony and retired judges' retirement ceremonies;

* Schedules and assigns cases to retired district and magistrate judges, and assigns judges for all disqualified cases in Ada, Elmore, Valley and Boise counties;

* Generates yearly magistrate criminal court calendar and related documents;

* Provides weekly calendar updates to the Assistant Trial Court Administrator;

* Maintains and updates Sentencing Resource Manual for the judges, updates procedures manuals.

ADDITIONAL FUNCTIONS:

* Provides coverage for court personnel as necessary;

* Participates in…