Academic Programs Coordinator

Job Summary/Basic Function:

The Academic Programs Coordinator manages core administrative operations, data reporting, and project execution for assigned academic programs. Additionally, this role specializes in coordinating clinical placements, managing compliance, supporting the admissions process, and serving as a primary liaison for students, faculty, and community partners.

Department Overview:

At Boise State University School of Nursing, we prepare nursing students to provide caring, holistic and quality nursing services to varied populations while also facilitating the development of leadership and interprofessional skills. Our experienced faculty and dedicated staff are focused on academic excellence, high touch student services, meaningful scholarly pursuits and engagement with our nursing community.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time the Academic Programs Coordinator must:

• Provide comprehensive administrative support and execute assigned projects, daily operations, and activities within the specified department.
• Maintain precise student files and records; analyze program data to generate and disseminate periodic monthly and semester reports.
• Facilitate the delivery of required program services and independently manage specific program elements to improve overall operational efficiency.
• May oversee, guide, or coordinate the work of student employees or less experienced staff members; provide administrative support to student groups as needed.

35% of the time the Academic Programs Coordinator must:

• Work directly with the Clinical Coordinator to facilitate student clinical placements and manage logistics utilizing various placement platforms.
• Oversee and enforce clinical compliance requirements within the School of Nursing (SON); collaborate with community partners to ensure faculty and students obtain necessary training, system access, and security badges.
• Provide substantial administrative support to the admissions committee and guide applicants through the admissions process.
• Serve as a primary point of contact for the SON; proactively communicate clinical placements and health compliance deadlines to students.
• Utilize knowledge of academic and complex clinical policies to triage student and faculty inquiries appropriately; independently draft professional correspondence, reports, and memos.

5% of the time the Academic Programs Coordinator must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to effectively prioritize, manage, and execute multiple projects and concurrent tasks in a fast-paced environment with strong attention to detail.
• Demonstrated ability to work autonomously with minimal supervision, utilizing reference materials and systems to develop proficiency in new software.
• Exceptional written, verbal, and interpersonal communication skills, with the ability to exercise discretion when handling sensitive or confidential information.
• Proven ability to represent the department professionally, serving as an effective liaison between faculty, students, staff, and external community partners.

Minimum Qualifications:

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Salary and Benefits:

Salary range is $49,732.80 to $51,708.80 annually and is commensurate with experience.

Boise State University provides a best-in-class benefits package , including (but not limited to):

• 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University…