Program Coordinator - Department of Psychiatry and Behavioral Sciences

Job Description

The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a Program Coordinator to join their team.

Reporting to the Associate Director of Education, the Psychiatry Residency Program Coordinator is responsible for supporting the day-to-day operations, accreditation activities, and educational mission of the Boise Psychiatry Residency Program. By coordinating administrative processes, supporting residents and faculty, and fostering strong partnerships across the University of Washington, Boise VA, and affiliated training sites, this position helps ensure an exceptional training experience and contributes to the development of WWAMI's future psychiatry workforce.

• Program Operations and Coordination (35%):
  Coordinate day-to-day residency program activities, including managing schedules and calendars, maintaining program documentation, tracking attendance, coordinating didactics and conferences, and supporting ongoing program operations.
• Resident Support and Records Management (15%):
  Maintain resident files and training records, process verification requests, monitor required training and compliance documentation, and ensure accurate residency program data and records.
• Recruitment and Selection Activities (10%):
  Coordinate residency recruitment processes, including scheduling interviews, supporting applicant communications, and assisting with recruitment events and related logistics.
• Program Events and Educational Activities (10%):
  Plan and support educational conferences, resident events, orientation activities, graduation ceremonies, and other program-sponsored activities that enhance the resident experience.
• Onboarding and Offboarding Administration (10%):
  Support the onboarding of new residents and the offboarding of graduating residents, including coordination of required documentation, systems access, and orientation activities.
• Systems, Database, and Website Administration (8%):
  Maintain data and information in residency management systems, scheduling platforms, SharePoint sites, Teams groups, websites, and other program tools to ensure accuracy and accessibility.
• Accreditation and Compliance Support (5%):
  Assist with activities that support program accreditation, regulatory compliance, and institutional requirements, including maintaining documentation and monitoring training requirements.
• Stakeholder Coordination and Administrative Support (5%):
  Collaborate with faculty, residents, program leadership, UW School of Medicine, the Boise VA, and affiliated training sites to support program administration and ongoing operational needs.
• Continuous Improvement and Professional Development (2%):
  Participate in process improvement initiatives, program reviews, professional development activities, and other projects that enhance program effectiveness and operational excellence.

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• High school graduation or equivalent AND two years of experience in graduate medical education or a higher education environment. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Preferred Qualifications

• Demonstrated success in management of programs, activities, or units.
• Proficient knowledge of Microsoft Access, PowerBI, and/or other database programs; knowledge of Office 365 suite, including Power Apps and Power Automate, preferred.
• Experience with web editing tools such as Wordpress.
• Previous experience working in graduate medical education at the University of Washington.
• Familiarity with ACGME, VA Office of…