Project Document Control Administrator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Arcadis is seeking a Project Document Control Administrator II to join our semiconductor sector. This role supports project delivery by coordinating document control activities, assembling and formatting client deliverables, monitoring package review workflows, and providing administrative support to design teams, project managers, and other senior staff.

The Project Document Control Administrator II plays an important role in supporting client review and approval processes by ensuring documentation is accurate, compliant, properly tracked, and delivered in accordance with project requirements. This position also supports training, process documentation, and continuous improvement initiatives to promote efficient and consistent project execution.

• Coordinate architectural and engineering (A/E) design packages with Project Managers to review deliverable composition, deadlines, and client requirements.
• Communicate with Project Managers, Project Engineers, and discipline teams to obtain package updates, verify deliverable components, and support timely package completion.
• Assemble, prepare, proof, edit, format, and brand A/E reports, presentations, spreadsheets, and deliverable packages in accordance with client, company, and industry standards.
• Build, maintain, and proof deliverable lists, drawing lists, and package logs, and reconcile discrepancies to ensure accuracy and completeness.
• Generate and maintain package reports to support Client Sign-Off Sheet preparation, tracking, and closeout activities.
• Perform daily review, maintenance, and management of issues within package review workflows to support timely resolution and compliance with project requirements.
• Monitor package review statuses and coordinate with project stakeholders to follow up on outstanding issues, comments, approvals, and overdue actions.
• Perform quality checks on project documentation to ensure compliance with client, company, and project-specific standards.
• Maintain project naming conventions, folder structures, and filing standards within project management and document management systems.
• Upload packages to file transfer and project systems and communicate with clients and project teams to confirm successful transmission and receipt.
• Utilize conferencing technology and Microsoft Teams to review, edit, and coordinate electronic documents, presentations, and package reviews.
• Compile meeting minutes from recorded transcripts, as required, and distribute action items to support project coordination.
• Facilitate and host live and recorded training sessions for internal teams and clients on project-specific tools, workflows, and processes.
• Assist in creating and maintaining training materials, user guides, and process documentation.
• Support continuous improvement of document control and package review processes.
• Identify risks, elevate overdue items or unresolved issues as appropriate, and support timely follow-up with project stakeholders.
• Other duties as assigned.

Qualifications &

Experience:

• Bachelor’s degree; or two to four years of related construction, engineering, architecture, project administration, or document control experience; or an equivalent combination of education and experience.
• Experience supporting document control, project administration, package coordination, or client deliverable workflows in a fast-paced project…